Corporate Event

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Event Lighting – Why Great Lighting Is Important For Corporate Events

Event Lighting – Let’s Talk About It!

Unless you’re a lighting tech, you might underestimate the real importance of choosing the right options for your event. Today we want to discuss why event lighting is so important. We encourage you to consult with your professional lighting vendor and to keep these points in mind while doing so.

Your goal is to hold a memorable event that pleases your guests or delivers value to them. You also want to ensure you meet any goals for the event. These goals may including fundraising or a particular type of networking. Finally, you want to walk away from the event with content you can use and repurpose.

Gleaning useful content after your event drives up the value for you and the company. Additionally, it makes future projects easier especially for marketing, outreach, and fundraising efforts.

Here’s how lighting factors into these goals.

Event Lighting Sets A Vibe

We’ve all heard the term ‘mood lighting’ and it’s often used for good reason. Lights and sound help set the tone and emotional environment at your event. You can coax your guests into certain responses and even promote certain behaviors with the right environment.

Lighting plays a huge role in setting this emotional tone. It can inspire people to be more social. Conversely, it can create a relaxing environment for people. The right lighting can establish incredible places for selfies that promote your brand for free.

A combination of all of these options can establish different tones in different rooms. This is particularly helpful during long events that may span several days. Guests might appreciate a brightly lit space to review the information they’ve learned. Alternatively, they might appreciate soft lighting in a bar area to help them get to know each other in a relaxed setting.

Event Lighting Supports Your Photographer And Videographer

Your on-site media team is going to really appreciate the time you spend on thoughtful lighting. It will make their shots more compelling in post-production. It also helps convey a real sensation of being there to people who view these deliverables after the event.

Lighting can even inspire these professionals to focus on certain areas during the event. This could be the key to capturing a million-dollar shot.

Lights And Music

If your event features music in any significant way, the lights can compliment this. It’s especially important if there are any live performances occurring during your event. Performers must be showcased correctly and proper lighting is essential to ensure this.

Just like lighting in different rooms establishes different moods, your music intensifies this effect. Combining the two creates true ambiance.

Is this one of the reasons you’ll find many full-service event vendors specialize in both lighting and sound? It makes sense, doesn’t it? The two are linked!

Event Lighting Deserves Its Due

The next time you meet with a lighting tech or event services company to discuss an event plan, focus on lighting. Empower them to be creative and together, you’ll establish a unique set of lighting that compliments your event perfectly.

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How To Repurpose Corporate Content

How To Repurpose Corporate Content

The old business adage ‘time is money’ may sound tired, but it’s still valuable. Today, we’re talking about that idea in conjunction with your company’s digital footprint.

A brand’s online presence is extremely powerful and drives sales. Reputation is increasingly important to consumers. Your website and social media profiles are a vehicle to express your values and corporate personality.

But… What Do I Post?

That all sounds great and even exciting to a lot of marketing teams. The trouble is, it takes a huge amount of content to drive these digital profiles. You have to keep them active, fresh, and on-brand. If customers sense you’re phoning in your efforts, your reputation takes a nosedive.

Even worse, they see you as out of touch with their interests and the world.

Don’t panic. You can manage your social media on a budget.

One of the easiest ways to simplify your digital marketing efforts is to adeptly repurpose content you already have. You spent time and probably money to create it. Therefore, if you leverage it right, you’re actually coming out ahead.

Here are some suggestions we have and how companies like ours can help.

Repurpose Corporate Content: Run Video And Hire Editors

Anytime your company does something worth noting, get someone to film it. This includes behind the scenes moments during commercial shoots, energized moments at team meetings, eureka moments in product development and corporate giving opportunities.

You’re already doing these activities during your normal course of business. Your customers will appreciate seeing the inner workings of your company. People love exclusive content because it brims with relatable moments.

Ok, so maybe you don’t have to film everything, but start seeing normal business activities as a potential social media moment. This is especially true during corporate events from conferences to social gatherings.

Chopping And Changing

The second part of this tip requires a relationship with an editor. We think it’s most effective to hire a videographer to shoot your footage in the first place as well as edit it after the fact. If you establish a long-term relationship with this company or individual, they have a wide breadth of your content to pull from for future projects.

You can ask them to repurpose existing content in a variety of ways and they already have the footage on hand or have a familiarity with it. They also have an understanding of your corporate persona.

Repurpose Corporate Content: Photography

Want to maximize your spend even more? Ask for some still shots in tandem with your video services. By doing this, you’ll have an incredible amount of original, branded content to use in your marketing, training and commercial materials.

Establish a dropbox or external storage depository that different teams within your company can access. This gives them a one-stop-shop for the content they may need during campaigns or other events.

Repurpose Corporate Content: Written Content

Are you blogging or microblogging on social media? You’ll need photos to accompany those posts. Upload your interesting corporate videos and link between your profiles to build online authority and provide more value to your audience.

In fact, a picture or video can provide inspiration for written content by serving as the basis for a blog or the text of a post. Guests speakers at events can be transcribed and released as blogs, ebooks, and even notable quotations to crush your Instagram game.

The Big Picture

Ultimately, we want you to start thinking about your content as the lifeblood of your business. Maximizing the take from every effort will keep your digital outreach strong without costing you an arm and a leg.

Inbound marketing is already infinitely more affordable than traditional marketing. Stretch your budget even further with creative content repurposing.

We’re big fans of social media and we understand the mechanics of inbound marketing. This helps us create a variety of deliverables that meet clients’ needs. If you already have content you need repurposed or want us to shoot your next event, contact us today!

 

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The Ins And Outs Of Conference Audio – Explaining What We Do

All About Conference Audio

In the world of corporate events, conferences are on a level all their own. These types of gatherings require incredible planning. There are speakers to organize and schedule, vendors to book (that’s where we come in), venues to scrutinize and attendance bookings to manage.

Conferences bring people together from many parts of the world or unite colleges from extended locations within a single company. They generally center on a theme and a variety of experts and company representatives will prepare speeches to give to the audience.

Hearing these speakers is a huge reason people attend in the first place. It’s vital that the experience runs smoothly.

We are here today to explain a little about how we get your message out, loud and clear.

Conference Audio Checklist

As soon as we consult with a client about providing conference audio services, we secure the date and ask detailed questions about the venue. By understanding the location of the event, we can anticipate the type of equipment necessary.

We take potential interference into account. We also review the number of speakers that may hold talks simultaneously and the physical distance between their locations. These details inform our approach.

Another important consideration we review is whether the event will stream live. This raises a host of new logistical challenges but offers valuable exposure for our clients. Remote attendees expect a high level of quality, especially if they are paying to watch the live stream.

While this merely touches on some of our planning, we also take the time to plot out our logistics. This includes the equipment we plan to use, how we will transport it to the venue and the staff we need at the event.

The Diamond Sonic Client Experience

Our goal is to take the lead on the audio side of your event so you can focus on other things. You’re providing an experience to your attendees, and we match that energy.

Our approach and demeanor are friendly and accessible but always professional. We hope our staff can impart positivity and competency because we understand that we’re a representative of your organization and brand while we’re on site.

We love to plan, but also pride ourselves on being able to react in the moment. Together, we can pivot and troubleshoot to bring your guests a memorable experience. The most important thing we can do is make sure all the tools are available to empower you to deliver your message to your conference attendees.

In some cases, we can offer pre-visualization space or make ourselves available to provide services at your venue for a dress rehearsal. We know it’s often important for clients to see their presentations in motion before the curtain lifts on event night. Your pre-event planning is one of the main keys to your success.

Conference Audio Questions?

If you have any questions at all about audio services for your next corporate event or conference, don’t hesitate to give us a call. You can also contact us through the web form on this site.

We value every opportunity to provide next-level service to a new client. We’re confident that once we work together, we’ll see each other again soon for your next professional event.

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Event Services For Corporate Theme Parties

Event Services For Corporate Theme Parties

Corporate theme parties are a great way to add a little creativity to your fundraising or team-building strategy. It’s easy to fall into a mindset that favors formal events. However, if you want your guests to establish relationships and remember your event, try going casual.

Since we are on the heels of Halloween, this feels like a great time to talk about incorporating a corporate theme party. Your event services team can help you add some finishing touches to your plan. We’ll talk about some basic ideas here and we encourage you to continue the discussion with your vendors.

Corporate Theme Parties Are Fun

The first obvious benefit of throwing a theme party for your business is that it’s fun! Even if you decide to keep the event formal, adding a theme establishes cohesion. It gives you and your guests a focus.

Having this focus can drive your event to new places. For instance, masquerade events have a long history that rises from the balls royalty once held. This means that event planners can dress this kind of party up or down as needed.

They have a luxurious feel when guests don custom masks. Conversely, they’re casual and comfortable when they revolve around a simple Halloween theme. Your light and sound vendors can probably help out with some fun additions like a fog machine and color-coordinated lights.

Your guests will participate and remember more if they’re having fun at your event. Because of this, a theme party can make an impression.

Before we move on, don’t forget about theme parties like “80s Night” which don’t involve costumes, per se, but do encourage people to dress the part.

Corporate Theme Parties Can Inspire Action

Sometimes, picking a different kind of theme is the best for your goals. If you’re fundraising, perhaps establishing a ‘gratitude’ theme is a good idea. It will give you a focal point to use when conceptualizing speakers, events within your event, and even your promotional materials.

All of this helps your guests think more deeply about why they’ve gathered together. That can inspire more involvement and more generous giving.

Theme Parties Force You Outside Of Your Mental Box

If you’re worried that your events are becoming stale, a theme of any type will reinspire your creativity! Jump over to Pinterest and elsewhere online to see what others have done and expand on their ideas. Theme events are easy to search for.

A great brainstorming tool is to do some free association with lists or diagrams like mind maps. Let your inspiration run wild and branch off your theme to come up with truly unique approaches.

Choosing The Right Event Services Team For Corporate Theme Parties

When you’re brainstorming ways to drive your theme home, ask your light and sound vendors for their ideas. They have the benefit of attending a huge number of events in the course of their job. They also know exactly what equipment they have that could create the ambiance you need.

Your video and photography team can also help keep your theme on track. Their input will show in your post event deliverables like videos and photos. You’ll use these in your social media and future marketing campaigns so it’s worth exploring ways to improve the final product.

If you’re holding an event in the San Francisco Area, get in touch with us to find out how we can enhance your theme events!

 

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Event Strategy: These Qualities And Actions Are Valuable In Event Planning

Event Strategy: These Qualities And Actions Are Valuable In Event Planning

Even though I roll isn’t to actually plan your event, we work with event planners every day. We absolutely love to see successful events and the people who work hard on them truly shine. Because of this, we really enjoy occasionally sharing some insight or tips that we’ve picked up along the way or learned from others. This is one of those articles, about event strategy and the things you can do leading up to events and even when you aren’t planning anything currently to keep your head at the top of the game.

Event Strategy #1: Don’t Avoid Metrics

Some of the best event planners have an intuitive knack for sensing trends or exactly what their audience wants to hear. The very best event planners, however, couple this with a close view of their mattress.

It’s essential that you monitor data from past events in order to strategize effectively in the future. You want to look at things like the cost of the events how are ticket sales were and what the overall Revenue was for the event. How many people attended?

Your online engagement is another excellent metric. Did you have good engagement leading up to the event? How was your engagement right now?

The more you keep your finger on the pulse of this information the more effective you will be.

Event Strategy #2: Prioritizing

Things are coming at you fast and furious. You need to check your metrics. you need to reach out to vendors. At any given time you’re talking to donors, venues, coworkers, company stakeholders, your sales team, your marketing team …

It’s easy to get lost in your daily tasks. Prioritizing is crucial. Some people like to use Simple lists in order to get an overview of what they have going for the day or the week. Other people enjoy using a digital task system like Microsoft Outlook offers or any number of other apps and clients including Google. Still others enjoy using an old-fashioned reminder system where they write things in a planner or even have a daily set of cards that they pull with the task for the day.

Throwback Tip: Tickler Systems

By the way, lawyers call the card system a Tickler system and it can actually be very effective. that fits regular size index cards, get a few separators that indicate the month and day of the week, start putting physical cards in the slots in order to remind you of what’s doing any given day. On the day in question, pull your cards and you’ll know all of your tasks.

You can use file folders instead if that’s easier for you.

Once you have all of your tasks outlined, time to work on the most important ones first. If you aren’t sure, reach out to your coworkers. Talking amongst ourselves can really help solidify what’s most important. Deadlines for things like venues and vendors are also important to know because these will affect your priority list.

Event Strategy #3: Incredible Communication

Speaking of vendors you spend a lot of your day talking. Communicating effectively is extremely helpful in your line of work. You want to be able to be friendly but still synced. When you communicate with vendors, you need to be sure to cover all of the bases like the date of the event size of the venue and any other information they might need.

One of the easiest ways to facilitate great communication is to ask a lot of questions. While you’re asking questions, invite your vendor or clients our co-workers to offer their thoughts. You may have several vendors and clients but there’s only one of you. Just like our kindergarten teachers told us if you advocate for yourself and they advocate for themselves you’ll get all the bases covered. 

Event Strategy #4: Stay Trendy

Most of what you’ve already read in this article is probably more of a refresher than cutting-edge information. Its next tip, however, is easily overlooked by far too many Professionals in general especially event planners.

Because we deal with technology and music and video Production Services, we know it’s important to stay up-to-date on current trends. We need to know all about the most cutting-edge technology, interesting things that our colleagues and competitors are doing if anyone we know has been to any awesome events in San Francisco recently.

Our line of work lends itself to this but with yours, it could be easy to overlook. However, you will glean the same benefits from keeping up-to-date on what’s trendy both in your field and outside of it.

By keeping up-to-date with current trends you can avoid the bad ones.  you can also be extra creative by borrowing bits and pieces that might work for you. For instance, hashtags work for everyone. It’s simply a great way to drum up organic attention for your business event or client.

Looking For A Vendor?

By the way, before we go we just want to remind anyone in the San Francisco area that we are a robust Event Services Company. We are here to be a valuable part of the team for any event planners for looking for comprehensive Event Services. Our team can save you some time by handling several of your needs and this should make you more productive overall.

We can record and edit videos for you, handle your on-site light and sound services, provide rental equipment, and take high-quality photographs during your event.

Let’s talk today!

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Corporate DJ For Events: Our Successful Formula

Corporate DJ For Events: Our Successful Formula

Every DJ is as individual as each event they work. They have different go-to songs in their playlist arsenal, they’ve enjoyed different experience and they probably have different levels of professionalism. Here are some things we’ve learned and the lessons we take with us to every gig we book. We believe that these factors inform our approach and result in great events for our clients.

An Outstanding Corporate DJ For Events Knows How To Cater To Corporate Clients

We love working weddings and private parties, but understand that corporate functions require different kinds of skills and services. Because a brand’s identity is linked to events it throws, we have to get to know what our corporate clients are all about. Understanding their culture is one of the finishing touches on our full-service approach.

We also like to learn what the client’s goal for the event is. Are you raising funds, fostering culture, networking or announcing a product launch? When we know this, we can tailor your music and business presentations to align with those goals.

An Outstanding Corporate DJ For Events Participates In Pre Event Staging

Because many events rely heavily on their web presence, we’re prepared to participate in your website staging. You’re probably enticing people to visit your site, either to learn more about the event, donate, or sign up to attend.

Sometimes, our corporate clients want footage from the last event we worked for them. Other times, we can provide a musical soundtrack. We can help you prepare this media to make a great impression on visitors.

An Outstanding Corporate DJ For Events Obtains All Necessary Details

Obviously, we request detailed information about the actual logistics of your event as soon as we meet. We learn the date, time, duration and location of the event, and immediately block out time in our schedule. By doing this right away, we minimize scheduling mistakes. We also ask questions that may prompt you to realize you need to devote more thought to something that falls under our wheelhouse. We’ll talk about mood and goals at this time as well.

An Outstanding Corporate DJ For Events Discusses Your Playlist

We invite our clients to come up with ideas for their playlists or provide us with a strictly closed playlist that doesn’t require our input. However, we also love creating playlists that suit corporate client events from scratch. Out experience informs how we discuss music selection with your clients and we can guide them toward the best fit for them.

An Outstanding Corporate DJ For Events Dig Dress Codes

Whether your event is formal or casual, we’ll ask about the dress code so we can show up in a style that melds with the spirit of your event. This is a detail that we consider a serious part of our corporate service package.

An Outstanding Corporate DJ For Events Creates Advanced Programming

We create corporate event programs long before we arrive. This helps us eliminate last-minute snags and factor back up plans into our approach. Furthermore, the program is something we can share with event planners who want a hands-on role in our part of the event.

When possible, we prefer to defer all MC duties to a business representative. However, if you need one of our team to make announcements, we’ll block appropriate time for that in the program. We don’t take any spotlight unless you need a hand. This is all about you.

An Outstanding Corporate DJ For Events Welcomes Communication During Events

Event planners are busy on event day, but we’re always available for open communication on the ground. Check in with us at any point and feel free to make reasonable suggestions about improving our role. If we can work together to make something better, we’re all for that!

Experience Is Our Best Teacher

These are just some of the tools and skills we’ve learned are important to our corporate clients. Diamond Sonic has worked corporate events for nearly a decade. We know what works, but also welcome client suggestions and al learning opportunities along the way.

Together, we’ll make your event something special.

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5 Tips For Extra Connected Corporate Events

If networking is an important part of your upcoming corporate event, these tips will help you get people connecting. This builds a sense of community which helps guests feel invested in your brand or company. When it comes to fundraising efforts or rallying investors, the relationships you build around your brand are paramount.

There’s also the obvious attraction of getting your guests to have fun to consider. This will deliver value to them which improves how they feel about your company. It also creates amazing opportunities for event content like photos and video that you can share on your socials later.

Corporate Events: Crucial Elements That Spark Conversation and Connection

1- Corporate Events Should Appeal To Introverts

The extroverts at your function will mostly take care of themselves. By appealing to introverts as well, however, you include these thoughtful, self-aware types that often make ideal brand loyalists. Furthermore, by catering to those slower to warm up, you’ll actually deepen everyone’s experience.

Introverts enjoy comfort, true connection, and one-on-one interaction. They sometimes need a low-key space to recharge after (or during) social gatherings. By incorporating small, intimate sitting areas with warm lighting and soft music, you can draw people into situations where they can connect with fellow attendees.

Regular breaks between speakers or guided activities provide time for guests to reflect and recharge. Spaces with comfortable seating and dim lights are perfect for one-on-one conversations or quiet contemplation.

Other great ideas during your event planning include mindfulness rooms featuring yoga, meditation, or a place to regroup and activities that help people bond. We’ll talk more about these types of games further down on the list.

2- Clearly Mark Pathways And Detail Expectations

The weeks leading up to your event create a great time to market to future attendees. One way to do this is to send an email with very detailed instructions about your venue and how to enter the event. This helps people feel more comfortable upon arrival while simultaneously giving you a valuable reason to reach out.

Avoid any awkwardness guests feel when they first arrive by including many signs and clear pathways they should follow. This also gives you an opportunity to gently guide them through your event without herding them like sheep.

The signs provide opportunities to drive home branding (include your logo on all of them). Additionally, you can set up each environment that your guests will flow through in a way that influences their mood or behavior.

This is subtle and more effective than you might think. Brainstorm some ways you can enhance guests experience as they move through your venue after arrival.

Nametags offer more creative options. Encourage guests to include something about themselves other than their name on the tag. This helps people connect during the event and serves as a conversation starter.

3- Require A Friendly Staff

If every vendor and staff member at your event is friendly and warm, guests will feel welcome. Yet again, this creates a certain impression of your brand. It also helps people feel more open.

A simple smile when staff makes eye contact with a guest can make a big impression. What other ways can you offer this personal touch?

4- Organize Games And Activities

Small talk and icebreaker games are important during your event. Think about boardgames and trivia cards and where you can place them to get conversations started. Scavenger hunts or games where attendees have to share something with their neighbor, whether it’s a sticker or a fact about themselves, will get your group to start connecting.

5- Allow Guests To Submit Panel Questions Electronically

If you have Q&A sessions planned, consider letting guests submit their questions electronically. You can do this via social media groups or apps made specifically for your event. Hashtags that relate to your event are another great way to allow people to get involved without putting them on the spot.

This also gives you some representation on social media at the same time.

You’ll ultimately get more participation because people can jot down their questions during panels or throughout the event rather than forgetting them. The anonymous submission also gives greater insight into what people truly think.

Whether you’re preparing team building events, business events, or trade shows—these tips can be applied to any corporate event to really encourage and solidify connections and overall positive experience.

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San Francisco Corporate Sound Equipment Rentals

Every successful event shares a few similarities. Today, we’re talking about the importance of appropriate music selection and a quality sound system to support it. San Francisco is one of the world’s fastest-paced markets where competition for attention is fierce. The impression your event’s music imparts on attendees can help bring them back again next year.

Whether you are booking a charity function for a non-profit organization, having a gathering for colleagues and employees, or treating investors to a memorable evening, corporate functions require a special touch. Music is one of the most evocative elements that you can offer.

In fact, the right music can sway opinions, put your guests in a particular mindset, and even inspire them. Don’t overlook the power of this tool. It isn’t simply background music.

Furthermore, having great music isn’t the only important facet of corporate sound. Every event and venue holds different secrets that the right technician can unlock. Their experience helps them deconstruct the puzzle to ensure your event sounds as good as it looks. The equipment they bring supports both their song choices and their technical expertise.

Where To Rent A Sound System In San Francisco

We get it, it’s hard to know where to begin the task of finding good sound equipment for an event. This is an area where most event professionals need guidance from professional technicians. Most simply don’t know what they need, and that’s perfectly normal.

The right type of corporate sound vendor will not only have a wide range of equipment suited to different size venues, but they’ll have knowledgable staff. You can ask detailed questions and provide crucial information that results in a perfect fit. Your technician will help guide you.

Even though you start your search with a trip to Google to find San Francisco corporate sound equipment rentals, make sure the vendors you speak with offer robust choices based on your needs. You should also feel confident that they sound knowledgable about the necessary equipment and skill required to handle the sound at any size event.

Do They Have Brand Name Tools?

Your sound vendor should have well-assembled, high-quality components that appear in great working order. Ask them why they choose the brands they use to glean whether or not they’re using respected names in the world of sound.

Do Their Components Look Sleek?

If your sound company will have their equipment out where guests can see it, are you satisfied with its appearance? This isn’t the most important factor to consider, but you also don’t’ want a company rolling in with shoddy looking components. It looks unprofessional to your guests.

Sound Equipment Best Practices

Now, for a quick tutorial about some specifications.

Each speaker must accommodate between 800 to 1500 watts of power load. Speakers must have high sound clarity with a wide field of dispersment. Ask your potential technician why they recommend certain speakers for certain size venues.

The speakers themselves will all connect to a sound mixer or soundboard. This is a unit that controls the fine details of live sound levels. It must have at least 4 channels (inputs) to accommodate different devices including speakers, media players, and microphones.

Professional Sound Technicians

We’ve already mentioned that you should feel confident with the knowledge your sound tech displays, but their appearance matters as well. Corporate events require a certain level of professionalism, so discuss this with potential vendors. Let them know about the dress code at your event and ask if they can comply.

Hire A San Francisco Corporate Sound Equipment Vendor

We think you’ll find that all of the technicians at Diamond Sonic meet and exceed these requirements. If you need sound equipment rentals in the San Francisco area for your next corporate event, call us!

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A Day In The Life Of a Corporate Event DJ

They say if you find a job that you love, you’ll never work a day in your life. We take that to heart at Diamond Sonic. Each of us values the time we spend with clients, and most of all, on the job at events. We have a passion for music and helping a plan come together.

These qualities serve us well and we hope they help you also. In an effort to give you a better understanding of what we do, here’s a day in the life of a corporate event DJ.

Task #1 As a Corporate Event DJ: Intake

We spend a lot of time talking with potential clients and answering queries that come into the website. When you request a quote or reach out to us, we have some follow up to do.

The more information you can give us, the better. From this, we put together a quote, check our calendar to make sure we’re available, and reach out to you to keep the conversation going.

Task #2 As a Corporate Event DJ: Preparing The Quote

If you let us know your budget when you first reach out, we’ll try to meet you where you are. However, if our number is higher than you can accommodate, it’s always smart to tell us! We may be able to suggest a different approach or lighten our proposal to get you the essentials at a cost you can afford.

We talked about budgeting in a recent article and recommend that to anyone searching for a corporate event DJ.

Task #3 As a Corporate Event DJ: Equipment Maintenance

Some days, we have to go over our equipment and perform regular maintenance. This keeps it in top condition. Because we do this regularly, it cuts down on last-minute problems. We know you don’t want last-minute problems at your event and neither do we!

Task #4 As a Corporate Event DJ: Education

We also stay up to date on the latest tech news in our field as well as advancements that help us elevate your event. This way, we can improve our services and help innovate for you. Maybe we can suggest something fun you haven’t thought of!

We think that’s part of our job as entertainment professionals.

Task #5 As a Corporate Event DJ: Preparing Playlists

Part of that education factor is being immersed in the music itself. We try to always know what the hottest tracks are and keep in mind what goes over best at which types of events.

With that in mind, we can prepare meaningful playlists that are tailored to your event. This helps everyone have a good time and makes your event music a supporting environmental factor and not just background noise.

Task #6 As a Corporate Event DJ: On The Job

If we’re lucky, we get to go out and play some music! We show up early for set up and a soundcheck. This ensures that everything is ready to go when you are.

Sometimes we’re handling lights, photography, and videography as well as your music. If so, we coordinate all the techs on site so everyone is on the same page.

Hopefully, we get a few minutes with you to go over the game plan again and adjust to any last-minute changes. Keeping those to a minimum really helps!

Task #7 As a Corporate Event DJ: Follow Up

We love to talk with clients after the event to see how we did and if we can offer any services after the fact. If you booked us for an annual event, this is a great time to let us know the next date so we can pencil it in for you.

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How To Brainstorm Fresh Ideas For Events: Inventing Wow Factors

How To Brainstorm Fresh Ideas For Events: Inventing Wow Factors

Whether you’re slightly stuck on how to plan your first event or feeling the burn out as a busy event professional, wow factors matter. Once you have the essential structures taken care of, you’ll want to spend time inventing a way to set your event apart.

You can accomplish that in several ways and we are here today to fire up your inspiration. This quick read will hopefully get your creative juices flowing!

Find Fresh Ideas For Events: Work With Vendors With A Reputation For Excellence

No man or woman is an island. Holding a successful event takes a team and each member of that team has insight that the others may lack. This is one reason that choosing vendors with stellar reputations is crucial.

When you select a professional vendor for your event, they have experience that breeds insight. Maybe they’ve seen the fun a photo booth can bring to a corporate event. Perhaps they know about a killer rental company with the most amazing seating arrangements for a steal. You won’t know unless you pick a leader in the field and foster an open, communicative relationship with them.

If you aren’t sure how to find these types of vendors, ask your colleagues, your venue, or even use online review systems like Yelp to narrow your search.

Find Fresh Ideas For Events: Go Beyond The First Page Of Google

While the idea behind Google’s ranking system is to give you the most accurate results for your query, sometimes it delivers the most popular results. That leaves you with the exact same ideas as everyone else who searches.

When you’re hunting for event planning inspiration, don’t be afraid to skip the first page of results. After all, you want bold ideas that are fresh. There could be something really special lurking a little further down the search page. This is a good area to be a trendsetter in.

Find Fresh Ideas For Events: Attend Events Yourself

Do you have the time and budget to attend a few local events yourself while you’re planning? This is an awesome way to get ideas! Event planners can regularly sneak in a few here and there- many are even low cost or free.

Don’t be afraid to take notes while you’re there and feel free to take contact info from vendors you see doing a great job. You can follow the event on social media to see how they campaign, too.

If you are planning your own wedding, you can still try this tactic. Ask the venue if there are any events coming up that are open to the public. For instance, wine tastings, silent auctions and charity events give you an opportunity to see how the venue ‘works’ in person and pick up all kinds of valuable tips from other planners.

Find Fresh Ideas For Events: Take A Tip From Marketers: Imagine You’re An Attendee

Marketers often create something called a customer persona or ‘ideal avatar’ to help them get inside the minds of their target audience. You can modify this tactic for your event as well.

Make a list of the types of people who will attend. For instance, “Professional Women In Their 30s” could be one group. Another could be “The Groom’s Family.”

Now, brainstorm separate interests these people have. Sure, you’ll be doing some guessing but it’s a more educated guess than a shot in the dark. Hopefully, you’ll see some patterns or easy ways to incorporate a few things from each persona that your guests will remember for months, if not years, to come.

If you’re really stuck, don’t forget what a valuable resource crowdsourcing can be! Your potential attendees can give you their own ideas for events- ones they’re likely to enjoy.

 

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