Corporate Events

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Event Services For Corporate Theme Parties

Event Services For Corporate Theme Parties

Corporate theme parties are a great way to add a little creativity to your fundraising or team-building strategy. It’s easy to fall into a mindset that favors formal events. However, if you want your guests to establish relationships and remember your event, try going casual.

Since we are on the heels of Halloween, this feels like a great time to talk about incorporating a corporate theme party. Your event services team can help you add some finishing touches to your plan. We’ll talk about some basic ideas here and we encourage you to continue the discussion with your vendors.

Corporate Theme Parties Are Fun

The first obvious benefit of throwing a theme party for your business is that it’s fun! Even if you decide to keep the event formal, adding a theme establishes cohesion. It gives you and your guests a focus.

Having this focus can drive your event to new places. For instance, masquerade events have a long history that rises from the balls royalty once held. This means that event planners can dress this kind of party up or down as needed.

They have a luxurious feel when guests don custom masks. Conversely, they’re casual and comfortable when they revolve around a simple Halloween theme. Your light and sound vendors can probably help out with some fun additions like a fog machine and color-coordinated lights.

Your guests will participate and remember more if they’re having fun at your event. Because of this, a theme party can make an impression.

Before we move on, don’t forget about theme parties like “80s Night” which don’t involve costumes, per se, but do encourage people to dress the part.

Corporate Theme Parties Can Inspire Action

Sometimes, picking a different kind of theme is the best for your goals. If you’re fundraising, perhaps establishing a ‘gratitude’ theme is a good idea. It will give you a focal point to use when conceptualizing speakers, events within your event, and even your promotional materials.

All of this helps your guests think more deeply about why they’ve gathered together. That can inspire more involvement and more generous giving.

Theme Parties Force You Outside Of Your Mental Box

If you’re worried that your events are becoming stale, a theme of any type will reinspire your creativity! Jump over to Pinterest and elsewhere online to see what others have done and expand on their ideas. Theme events are easy to search for.

A great brainstorming tool is to do some free association with lists or diagrams like mind maps. Let your inspiration run wild and branch off your theme to come up with truly unique approaches.

Choosing The Right Event Services Team For Corporate Theme Parties

When you’re brainstorming ways to drive your theme home, ask your light and sound vendors for their ideas. They have the benefit of attending a huge number of events in the course of their job. They also know exactly what equipment they have that could create the ambiance you need.

Your video and photography team can also help keep your theme on track. Their input will show in your post event deliverables like videos and photos. You’ll use these in your social media and future marketing campaigns so it’s worth exploring ways to improve the final product.

If you’re holding an event in the San Francisco Area, get in touch with us to find out how we can enhance your theme events!

 

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Corporate DJ For Events: Our Successful Formula

Corporate DJ For Events: Our Successful Formula

Every DJ is as individual as each event they work. They have different go-to songs in their playlist arsenal, they’ve enjoyed different experience and they probably have different levels of professionalism. Here are some things we’ve learned and the lessons we take with us to every gig we book. We believe that these factors inform our approach and result in great events for our clients.

An Outstanding Corporate DJ For Events Knows How To Cater To Corporate Clients

We love working weddings and private parties, but understand that corporate functions require different kinds of skills and services. Because a brand’s identity is linked to events it throws, we have to get to know what our corporate clients are all about. Understanding their culture is one of the finishing touches on our full-service approach.

We also like to learn what the client’s goal for the event is. Are you raising funds, fostering culture, networking or announcing a product launch? When we know this, we can tailor your music and business presentations to align with those goals.

An Outstanding Corporate DJ For Events Participates In Pre Event Staging

Because many events rely heavily on their web presence, we’re prepared to participate in your website staging. You’re probably enticing people to visit your site, either to learn more about the event, donate, or sign up to attend.

Sometimes, our corporate clients want footage from the last event we worked for them. Other times, we can provide a musical soundtrack. We can help you prepare this media to make a great impression on visitors.

An Outstanding Corporate DJ For Events Obtains All Necessary Details

Obviously, we request detailed information about the actual logistics of your event as soon as we meet. We learn the date, time, duration and location of the event, and immediately block out time in our schedule. By doing this right away, we minimize scheduling mistakes. We also ask questions that may prompt you to realize you need to devote more thought to something that falls under our wheelhouse. We’ll talk about mood and goals at this time as well.

An Outstanding Corporate DJ For Events Discusses Your Playlist

We invite our clients to come up with ideas for their playlists or provide us with a strictly closed playlist that doesn’t require our input. However, we also love creating playlists that suit corporate client events from scratch. Out experience informs how we discuss music selection with your clients and we can guide them toward the best fit for them.

An Outstanding Corporate DJ For Events Dig Dress Codes

Whether your event is formal or casual, we’ll ask about the dress code so we can show up in a style that melds with the spirit of your event. This is a detail that we consider a serious part of our corporate service package.

An Outstanding Corporate DJ For Events Creates Advanced Programming

We create corporate event programs long before we arrive. This helps us eliminate last-minute snags and factor back up plans into our approach. Furthermore, the program is something we can share with event planners who want a hands-on role in our part of the event.

When possible, we prefer to defer all MC duties to a business representative. However, if you need one of our team to make announcements, we’ll block appropriate time for that in the program. We don’t take any spotlight unless you need a hand. This is all about you.

An Outstanding Corporate DJ For Events Welcomes Communication During Events

Event planners are busy on event day, but we’re always available for open communication on the ground. Check in with us at any point and feel free to make reasonable suggestions about improving our role. If we can work together to make something better, we’re all for that!

Experience Is Our Best Teacher

These are just some of the tools and skills we’ve learned are important to our corporate clients. Diamond Sonic has worked corporate events for nearly a decade. We know what works, but also welcome client suggestions and al learning opportunities along the way.

Together, we’ll make your event something special.

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5 Tips For Extra Connected Corporate Events

If networking is an important part of your upcoming corporate event, these tips will help you get people connecting. This builds a sense of community which helps guests feel invested in your brand or company. When it comes to fundraising efforts or rallying investors, the relationships you build around your brand are paramount.

There’s also the obvious attraction of getting your guests to have fun to consider. This will deliver value to them which improves how they feel about your company. It also creates amazing opportunities for event content like photos and video that you can share on your socials later.

Corporate Events: Crucial Elements That Spark Conversation and Connection

1- Corporate Events Should Appeal To Introverts

The extroverts at your function will mostly take care of themselves. By appealing to introverts as well, however, you include these thoughtful, self-aware types that often make ideal brand loyalists. Furthermore, by catering to those slower to warm up, you’ll actually deepen everyone’s experience.

Introverts enjoy comfort, true connection, and one-on-one interaction. They sometimes need a low-key space to recharge after (or during) social gatherings. By incorporating small, intimate sitting areas with warm lighting and soft music, you can draw people into situations where they can connect with fellow attendees.

Regular breaks between speakers or guided activities provide time for guests to reflect and recharge. Spaces with comfortable seating and dim lights are perfect for one-on-one conversations or quiet contemplation.

Other great ideas during your event planning include mindfulness rooms featuring yoga, meditation, or a place to regroup and activities that help people bond. We’ll talk more about these types of games further down on the list.

2- Clearly Mark Pathways And Detail Expectations

The weeks leading up to your event create a great time to market to future attendees. One way to do this is to send an email with very detailed instructions about your venue and how to enter the event. This helps people feel more comfortable upon arrival while simultaneously giving you a valuable reason to reach out.

Avoid any awkwardness guests feel when they first arrive by including many signs and clear pathways they should follow. This also gives you an opportunity to gently guide them through your event without herding them like sheep.

The signs provide opportunities to drive home branding (include your logo on all of them). Additionally, you can set up each environment that your guests will flow through in a way that influences their mood or behavior.

This is subtle and more effective than you might think. Brainstorm some ways you can enhance guests experience as they move through your venue after arrival.

Nametags offer more creative options. Encourage guests to include something about themselves other than their name on the tag. This helps people connect during the event and serves as a conversation starter.

3- Require A Friendly Staff

If every vendor and staff member at your event is friendly and warm, guests will feel welcome. Yet again, this creates a certain impression of your brand. It also helps people feel more open.

A simple smile when staff makes eye contact with a guest can make a big impression. What other ways can you offer this personal touch?

4- Organize Games And Activities

Small talk and icebreaker games are important during your event. Think about boardgames and trivia cards and where you can place them to get conversations started. Scavenger hunts or games where attendees have to share something with their neighbor, whether it’s a sticker or a fact about themselves, will get your group to start connecting.

5- Allow Guests To Submit Panel Questions Electronically

If you have Q&A sessions planned, consider letting guests submit their questions electronically. You can do this via social media groups or apps made specifically for your event. Hashtags that relate to your event are another great way to allow people to get involved without putting them on the spot.

This also gives you some representation on social media at the same time.

You’ll ultimately get more participation because people can jot down their questions during panels or throughout the event rather than forgetting them. The anonymous submission also gives greater insight into what people truly think.

Whether you’re preparing team building events, business events, or trade shows—these tips can be applied to any corporate event to really encourage and solidify connections and overall positive experience.

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San Francisco Corporate Sound Equipment Rentals

Every successful event shares a few similarities. Today, we’re talking about the importance of appropriate music selection and a quality sound system to support it. San Francisco is one of the world’s fastest-paced markets where competition for attention is fierce. The impression your event’s music imparts on attendees can help bring them back again next year.

Whether you are booking a charity function for a non-profit organization, having a gathering for colleagues and employees, or treating investors to a memorable evening, corporate functions require a special touch. Music is one of the most evocative elements that you can offer.

In fact, the right music can sway opinions, put your guests in a particular mindset, and even inspire them. Don’t overlook the power of this tool. It isn’t simply background music.

Furthermore, having great music isn’t the only important facet of corporate sound. Every event and venue holds different secrets that the right technician can unlock. Their experience helps them deconstruct the puzzle to ensure your event sounds as good as it looks. The equipment they bring supports both their song choices and their technical expertise.

Where To Rent A Sound System In San Francisco

We get it, it’s hard to know where to begin the task of finding good sound equipment for an event. This is an area where most event professionals need guidance from professional technicians. Most simply don’t know what they need, and that’s perfectly normal.

The right type of corporate sound vendor will not only have a wide range of equipment suited to different size venues, but they’ll have knowledgable staff. You can ask detailed questions and provide crucial information that results in a perfect fit. Your technician will help guide you.

Even though you start your search with a trip to Google to find San Francisco corporate sound equipment rentals, make sure the vendors you speak with offer robust choices based on your needs. You should also feel confident that they sound knowledgable about the necessary equipment and skill required to handle the sound at any size event.

Do They Have Brand Name Tools?

Your sound vendor should have well-assembled, high-quality components that appear in great working order. Ask them why they choose the brands they use to glean whether or not they’re using respected names in the world of sound.

Do Their Components Look Sleek?

If your sound company will have their equipment out where guests can see it, are you satisfied with its appearance? This isn’t the most important factor to consider, but you also don’t’ want a company rolling in with shoddy looking components. It looks unprofessional to your guests.

Sound Equipment Best Practices

Now, for a quick tutorial about some specifications.

Each speaker must accommodate between 800 to 1500 watts of power load. Speakers must have high sound clarity with a wide field of dispersment. Ask your potential technician why they recommend certain speakers for certain size venues.

The speakers themselves will all connect to a sound mixer or soundboard. This is a unit that controls the fine details of live sound levels. It must have at least 4 channels (inputs) to accommodate different devices including speakers, media players, and microphones.

Professional Sound Technicians

We’ve already mentioned that you should feel confident with the knowledge your sound tech displays, but their appearance matters as well. Corporate events require a certain level of professionalism, so discuss this with potential vendors. Let them know about the dress code at your event and ask if they can comply.

Hire A San Francisco Corporate Sound Equipment Vendor

We think you’ll find that all of the technicians at Diamond Sonic meet and exceed these requirements. If you need sound equipment rentals in the San Francisco area for your next corporate event, call us!

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Book a DJ in SF – A Quick Guide for Corporate Events

We’re all busier than ever, so we want to give you some more insider information about how to book a DJ for your corporate event in the San Francisco Bay area. Making the right choice means understanding some key features that every DJ and event vendor in our area should possess. Corporate event planning is different than weddings and even large personal parties.

Looking for experience and a good reputation will get you started, but there are more things to look out for.

Book a DJ in SF: What Were The Last 5 Events They Did?

If you ask a prospective DJ about their experience and they know you’re a corporate event professional, they could tailor their answers. A more interesting way to get a feel for what they really do is to ask pointed questions.

Tell me about the last 5 events you worked is a probing inquiry that is harder to fluff off. Listen carefully to the answers you get and you’ll know if you’re really booking a wedding DJ for your corporate fundraiser.

By the way, we book both weddings and corporate events, so there’s nothing wrong with that. But the bulk of our work leans toward corporate clients, so that’s certainly a space we feel comfortable in. Look for the same in your next hire.

Can They Give a Decent Corporate Bay Area Reference?

Find out if there is another event professional that you can reach out to who can vouch for your prospective DJ. If you can’t get a straight answer, that could be a bad sign.

When you do get the name and contact information for someone in your field, ask about their event. Is it similar to the one you’re planning? What stood out to them about the DJ and would they work with them again?

Ask Clearly About Price!

Don’t shy away from a negotiation with your DJ prospects. Another important thing is to be clear about your budget. When everything is on the table, you can add and remove services that could bring the cost into where you need to be.

If you feel resistance during negotiation, explore it! Being uncomfortable about the process won’t help. It’s also important to remember, however, that you’re talking one professional to another. Corporate event DJs have training, skills, and experience that often justify their rates.

Ask For Videos!

The best way to see what a DJ is about is to ask for some videos from prior events they worked. It’s the next best thing to being there. You can see both how they work and how the guests responded to their music choices and any MCing they did for their client.

Before You Book a Corporate Event DJ, Investigate Insurance

It is absolutely vital that the DJ you choose have appropriate insurance. This protects everyone involved. Ask for some proof about their coverage so you have a clear view of the situation.

Looking to Book a DJ In The San Francisco Area?

We would obviously love to help you launch a successful event that your guests will talk about for weeks. Give us a call to learn more!

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A Day In The Life Of a Corporate Event DJ

They say if you find a job that you love, you’ll never work a day in your life. We take that to heart at Diamond Sonic. Each of us values the time we spend with clients, and most of all, on the job at events. We have a passion for music and helping a plan come together.

These qualities serve us well and we hope they help you also. In an effort to give you a better understanding of what we do, here’s a day in the life of a corporate event DJ.

Task #1 As a Corporate Event DJ: Intake

We spend a lot of time talking with potential clients and answering queries that come into the website. When you request a quote or reach out to us, we have some follow up to do.

The more information you can give us, the better. From this, we put together a quote, check our calendar to make sure we’re available, and reach out to you to keep the conversation going.

Task #2 As a Corporate Event DJ: Preparing The Quote

If you let us know your budget when you first reach out, we’ll try to meet you where you are. However, if our number is higher than you can accommodate, it’s always smart to tell us! We may be able to suggest a different approach or lighten our proposal to get you the essentials at a cost you can afford.

We talked about budgeting in a recent article and recommend that to anyone searching for a corporate event DJ.

Task #3 As a Corporate Event DJ: Equipment Maintenance

Some days, we have to go over our equipment and perform regular maintenance. This keeps it in top condition. Because we do this regularly, it cuts down on last-minute problems. We know you don’t want last-minute problems at your event and neither do we!

Task #4 As a Corporate Event DJ: Education

We also stay up to date on the latest tech news in our field as well as advancements that help us elevate your event. This way, we can improve our services and help innovate for you. Maybe we can suggest something fun you haven’t thought of!

We think that’s part of our job as entertainment professionals.

Task #5 As a Corporate Event DJ: Preparing Playlists

Part of that education factor is being immersed in the music itself. We try to always know what the hottest tracks are and keep in mind what goes over best at which types of events.

With that in mind, we can prepare meaningful playlists that are tailored to your event. This helps everyone have a good time and makes your event music a supporting environmental factor and not just background noise.

Task #6 As a Corporate Event DJ: On The Job

If we’re lucky, we get to go out and play some music! We show up early for set up and a soundcheck. This ensures that everything is ready to go when you are.

Sometimes we’re handling lights, photography, and videography as well as your music. If so, we coordinate all the techs on site so everyone is on the same page.

Hopefully, we get a few minutes with you to go over the game plan again and adjust to any last-minute changes. Keeping those to a minimum really helps!

Task #7 As a Corporate Event DJ: Follow Up

We love to talk with clients after the event to see how we did and if we can offer any services after the fact. If you booked us for an annual event, this is a great time to let us know the next date so we can pencil it in for you.

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Does Your Special Event DJ Have These Essential Skills?

Does Your Special Event DJ Have These Essential Skills?

It’s hard to choose the right special event DJ. There are some obvious things you’re looking for, like a bonded, insured DJ. It’s also apparent that you need a DJ who has good reviews from clients. But choosing a really great DJ means considering a few things outside the obvious.

Many clients make assumptions about professional DJs that seem like essential qualities, but you can’t just assume your DJ will be professional, on time, and fun to engage with. In addition to these qualities, there are some other tips we want to share about finding the right special event DJ.

Hopefully, these will help you in your search!

Essential Special Event DJ Skills: A Keen Musicality

Your special event DJ doesn’t just need a great catalog of music to choose from, they need a keen sense of musicianship. That means they understand music, how to flow songs together, and even how to make their own mixes. You may think these things are ‘a given’ for all working DJs but that’s sadly not true.

You can find out if your DJ possesses these skills by talking to former clients or reading reviews. You can also tell your DJ what types of music you and your guests prefer, and ask if they have any suggestions that spring to mind.

They should be able to offer at least a few suggestions!

You can also ask for live footage of them working an event because that can tell you quite a lot!

Essential Special Event DJ Skills: Easy Communication

Good communication is truly the first ingredient for a successful relationship with your vendors. Is your DJ easy to talk to and engaging with you? Do they seem excited and as if they enjoy their work?

While it’s never a great idea to change the game plan as you go, how does your DJ react to this when it has to occur? Do they prompt you with questions to find out the information they need?

All of these things are good signs that your DJ has experience, enjoys their work, and isn’t an unpleasant control freak. Music is supposed to be fun, after all! Although events are stressful, a professional DJ with good experience can roll with some changes without coming off as rude or distant with clients.

Essential Special Event DJ Skills: Engaging Stage Presence

If your DJ is enthusiastic and positive when they speak to you, it’s a good sign that they’ll also be good on stage. Are they gregarious? Do they seem like a natural performer? These are qualities that are going to make a difference on the day of your event!

If you’re booking a DJ to play ambient music for your corporate event, this may be less important. If you’re looking for a wedding DJ, however, choose one who can get the crowd engaged and dancing!

Essential Special Event DJ Skills: Professional Appearance

Your DJ needs to be clean, presentable, and professional looking. That doesn’t mean they should be stuffy, but they have to make a good appearance for your guests. Thankfully, this is something you can tell right away. But don’t be afraid to ask some questions about their staff and techs.

You have a right to get to see anyone who may attend your event to help the person you’re making the arrangements with.

Essential Special Event DJ Skills: Flexibility

We like to stress to clients that the more we know, the better we can help them. This is always true and to accomplish it, you want to keep changes to a minimum. That said, they do happen and your DJ should understand this.

Flexibility isn’t just about changes, either. Sometimes it’s about the size of the venue or unique challenges to running sound in the location you’ve chosen.

Do yourself a favor and pick a DJ who can handle these issues with aplomb. It goes back to that communication issue!

Of course, we’re available to work your event in the San Francisco area and would love to help you. If you need a trustworthy, pleasant presentable DJ who knows how to have fun while being professional, contact us!

 

 

Music Matters_ How The Right Event DJ Can Elevate Your Event

Music Matters: How The Right Event DJ Can Elevate Your Event

Music Matters How The Right Event DJ Can Elevate Your Event

Music is one of the most memorable parts of any event, however, it’s often overlooked. First of all, you want the sound equipment at your event to be suitable for the space. This is something an event DJ can really lend expertise to.

Next is the music you’ll select. For weddings and parties, these choices are often deeply personal. For corporate events, the psychology and objectives behind musical selections are different but no less important.

Today we’re exploring some things you should think about on the technical side as well as why music matters for your branding during professional events.

Things To Consider And Discuss With Your Event DJ

The following consideration list will help you have a meaningful conversation with your DJ.

Type Of Event

Planning your wedding? You’ll have a list of songs that are special to you and important to include. Make sure to provide that to your event DJ. Corporate event? Talk to your professionals about their recommendations for engaging, soothing background music.

Venue Requirements

Is your event indoors or outside? This, and the size of the space makes a huge difference for your event professional. A professional DJ will have all of the necessary equipment to suit the space. This is a huge benefit to hiring a DJ in the first place. Many, like Diamond Sonic, also include event rental equipment to suit any needs. They can speak with the venue to find out exactly what’s provided and what you need to rent from them.

Matching Tempo To Tone

Background sound and music impact the mood of any gathering and may also set the pace for festivities. The right tempo can inspire people to dance or help them relax. Some music can even boost creativity and make people feel more social. Professional DJs can pick music that is best suited for the specific requirements of your event.

Themed Event Music: if your event has a particular theme, your music can reinforce this. Because event DJs are so experienced, they have a huge knowledge base to pull from and can help you identify an appropriate soundtrack.

How An Event DJ Can Help You Decide on Music For Corporate Events

Music for business events is largely something that goes unnoticed in the background, but there are moments when you want it to stand out. Furthermore, just because something isn’t standing out doesn’t mean it isn’t having a subconscious effect on your audience.

Corporate event music should include a mix of relaxing music, energizing but unobtrusive music, and tracks that hype up your audience for certain speakers or brand reveals. Music can help shape the energy of group meetings, business dinners, conferences and trade shows while giving these events an air of sophistication.

Instrumental music is often the best choice, but there are so many styles to choose from. Classical and house music, for example, are vastly different although often instrumental. Your event DJ can help you make the right choices.

Your Event DJ Is A Valuable Resource When Choosing Music For Weddings And Parties

Weddings, anniversaries and planned social gatherings give an opportunity for you to share your personality with your guests. You’ll probably have a list of songs you’d like to hear. If you are concerned that your choices won’t last from start to finish, however, your DJ can help. Once you provide them with your ‘must haves,’ they can choose complementary music to mix in, extending the right energy from the moment guests arrive until they leave.

You might think you want to choose every single song, but once reality hits you could soon find this more stressful than you expect. Let your DJ help with this and speak with them about accepting requests from your guests to keep the party going.

Whether you want to be very involved in your event music selection or prefer to hand those reigns over completely, the right event DJ is a valuable resource.

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Corporate Event Planning Logistics

Corporate Event Planning Logistics

An event is an event, right? What could go wrong? Take a professional’s advice and don’t even pose that question to yourself. There are real planning differences between a corporate event and a private event. Even if you are experienced in one, don’t blindly assume the same rules apply to the other. We’re here to share the logistics we find most important from our vast experience as a corporate event vendor.

Think about these things the very moment you decide to have an event. Putting them on the back burner could cost everything.

Corporate Event Planning Logistics: Liability And Disclosure

There are legalities and privacy concerns at play with corporate events that aren’t as obvious with weddings or family reunions. Although, it’s not a bad idea to ask for proper insurance at your wedding, either!

Event Liability Insurance

Event liability insurance provides coverage for damages you could be liable for. This includes accidents during your event that cause injury or property damage. Hundreds of people attend large corporate events and it’s impossible to prevent damages on that scale.

Many venues may require proof of insurance coverage from you before contracting to host your business event. Be prepared and talk to an agent before you venue shop.

Your vendors should also be properly insured. Specialty vendor insurance protects concessionaires, exhibitors, and vendors as well as the company holding the corporate event. Claims arise from limitless situations including operations, premises, products, completed operations, advertising or personal injuries.

Request a Certificate of Liability Coverage from the vendors working your event.

Request Additional Insured Coverage

You can take your caution a step further and ask for Additional Insured status on your vendor’s insurance policies. This covers any liability running to you if, for instance, a speaker falls over injuring someone.

The best practice is asking the vendor to add your business to their policy as an “Additional Insured” because this places you under the umbrella of their insurance. Your status should show on the Certificate of Insurance. Request this coverage for the day of the event and additional set up and tear down days also, if necessary.

Non-disclosure Agreements

NDAs are a different type of insurance. They protect your information from unwanted leaks whether intentional or unintentional.

You’ll work with many different individuals and companies to successfully plan an event. You may share information with them that is sensitive, proprietary or confidential. This is an important reason to establish a Non-disclosure Agreement with vendors. This ensures that no sensitive company data is breached before or during your event.

Corporate Event Planning Logistics: Team Planning

Entire teams often work together to plan corporate events and you need to manage this process correctly. Working with so many people can cause lags in communication when deadlines are at stake. It’s also easy to lose track of what each member of the team is doing.

It’s important to remain professional and courteous with your vendors and the venue. Give them as much advanced notice as possible when decisions are made. The same goes for changes in the plan.

Remember that vendors themselves are often involving 3rd party professionals or rentals and they need to secure those services in advance. In spite of the best intentions, corporate planning teams often suffer from an internal breakdown in communication that delays crucial details causing last-minute scrambles.

You must manage the input from your team and the needs of your vendors to keep your timeline intact.

Corporate Event Planning Logistics: Pulling It All Together

Your event is a big deal. You spent a lot of time planning so be sure you deilver your important message. That’s why proper planning is important. It’s the silent backbone of every successful event. When done expertly, it goes completely unnoticed. It’s glaringly apparent when it doesn’t go smoothly, however.

For help executing the videography, audio visual rental and support and photography for your next corporate event, contact Diamond Sonic. We’ll take it from there.

 

 

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Renting a Sound System in San Francisco

Exclusive sound system rental in San Francisco

No event is complete without great music and a high quality sound system.  This necessity is applicable to top notch events, worldwide. No matter whether it’s San Francisco, London or Shanghai – music is an indispensable part of events and celebrations! 

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