Corporate Events

What’s The Best Way To Live Stream Events?

What’s The Best Way To Live Stream Events?

Our last post encouraged event planners to transition their conferences and gatherings to live streaming. It’s timely because the event industry is trying to weather the storm of the coronavirus right now. However, live streaming is a valid option for event professionals no matter what’s happening in the world.

In fact, even if you have physical attendees, you can increase your reach by simultaneously live streaming your event. In addition to increasing your overall attendance, you could increase revenue or charitable donations through livestreaming.

Other livestreaming benefits include a wealth of content to repurpose later, making it easy for employees to attend training, and gaining email addresses for your lists through signups.

What’s the best way to live stream your events? Let’s talk about some crucial details.

Can I Live Stream Events Myself?

If you ask your hairstylist if you could color your own hair, they might technically have to say yes. It’s possible to color your hair at home, however, you lack the skill and equipment available to a professional. We feel similarly about livestreaming.

Our first concern for livestream DIYers is power. Do you have reliable enough connections to a strong internet conduit? We don’t recommend running a live stream through wifi because signal quality changes and interference is commonplace.

These hitches could leave your guests stuck in a buffering nightmare and that’s not great for brand PR.

Another thing that affects the quality of your livestream is your equipment. Your mobile device is acceptable for shooting some social media videos but isn’t set up to broadcast continuous, high-quality video and audio. The last thing you want is for your stream to look like amateur hour.

Can I Turn My Event Into A Livestream?

Yes, you can add livestreaming to your event or turn a conventional event into a live stream only production. It takes some quick thinking if your date is close, but it can be done. We are happy to offer a higher level of service to event clients who want to incorporate live streaming.

This means we’re willing to work with you and offer advice about your next steps on a case-by-case basis. We already have all of the best equipment to broadcast your conference or gathering, so the rest of the planning is largely about logistics.

Our experience can help you prepare.

By the way, we love to recommend that people add live streaming to increase capacity if their event sells out, too. We don’t think enough people consider this.

Can I Live Stream A Small Event?

You can live stream events of any size. Although many people live stream large conferences, this format is ideal for company training or donor updates as well. There is no limit to how large or small your audience is. Instead, the decision to live stream is about convenience, inclusivity, and the ability to fully review your event later.

Being able to watch your event back is a great way to access its success. Also, don’t forget you or your marketing team will end up with a lot of content to use in campaigns and on social media.

What’s The Best Way To Live Stream Events? Call A Professional!

We really can’t stress the importance of working with a professional livestreaming team enough. If you try to do it yourself, the level of stress you might experience is really not worth it. We can come up with a plan that fits your budget and might increase your attendance at the same time.

We’re actively taking inquiries about live streaming so don’t hesitate to call for a quote today.

Blog - 03/16/2020

Live Streaming Events At The Last Minute

Live Streaming Events In the SF Bay Area At The Last Minute

If you’re in the difficult position of watching your live event plans fold in the wake of the coronavirus, don’t panic. You do have another option: live streaming. Whether you’re holding a business meeting, conference, presentation or any other type of event, we can help you go digital.

Choosing to stream your event greatly reduces coronavirus exposure risk which is the most important concern. However, it also preserves your hard work by enabling you to run your event, simply inviting your guests to log in remotely. Guests can sign in using a number of web applications, including Zoom, Google Hangouts, Skype and more. The most important aspect to remember is that quality can suffer if it is not streamed correctly.

Live Streaming Events Requires The Right Equipment

We are poised to help with this unique situation facing the world. We’re live streaming pros with all of the necessary equipment to digitize your vision.

Whether you are in San Francisco, the East Bay, Palo Alto or San Jose – one thread remains the same. You need the right gear if you want your stream to look professional. Simply having your keynote speaker at home in front of a webcam will not inspire or bring about the confidence that your brand requires.

Most computers suffer from very low-quality webcams, even the latest 2020 Apple computers. This is because they suffer from data constraints on low bandwidth cables.

In order to achieve a professional look, you need high-quality cinema cameras, professional lighting, and proper microphones. You also need a fast and reliable internet connection, that is not based on Wi-Fi, but rather a physical ethernet cable.

Whichever company you book to help you with live streaming, ensure that their equipment is up to modern and professional standards, to guarantee a smooth and enjoyable live stream experience that will make your guests feel like they are really “in the room.”

Don’t Cancel Your Event Because Of The Coronavirus

If there’s any way to help you avoid a full cancellation, we’re dedicated to the task. This goes for existing clients with events already on our calendar and potential new clients scrambling for solutions.

It may be disappointing to have to forego getting everyone together, but it keeps your audience and presenters safe. Additionally, you can ensure that information is properly communicated and disseminated amongst your team without putting them at undue risk through livestreaming.

If you’re also having venue problems, don’t hesitate to reach out. Together, we can look for solutions, as we have many venue partners in San Francisco, the Peninsula, the North Bay and more. We can assemble a “skeleton crew” of the presenters, in-house team and AV team that dramatically lowers the risk that would happen in a full-blown live event. Furthermore, we can all work diligently to wipe down equipment, surfaces, microphones and maintain a clean, sanitary work environment.

Together we can get through this and at the same time help you create content that can be re-shared, re-hosted and used for further internal or external uses down the road. There are definitely un-intended benefits to capturing a professional meeting production!

How To Find A Livestreaming Event Vendor In San Francisco And Beyond

If you’re within our reach in California, we urge you to give us a call right away. We’re working around the clock to accommodate the needs of professional clients. This goes for new clients and of course those we have an existing relationship with. We look forward to working together on this!

If you’re outside the San Francisco Bay Area area, we encourage you to search for live streaming event vendors near you, or still get in touch if you prefer! Our team has traveled from California to New York to help companies with live streaming services over the past several years.

Don’t Panic

We echo the sentiment of health experts who are cautioning all of us to remain calm during this trying time. Remember the tips they’ve shared, which include frequent hand washing and avoiding touching your face when out in public. Avoid unnecessary handshakes, and perhaps deploy the classic “bow” technique from our brothers and sisters in the east.

We know this is serious, and we’d like to help. Regardless of whether you choose Diamond Sonic or another vendor, we are just thankful that you are taking the right steps to keep everyone safe.

Live streaming feels so much more productive than watching so many of our clients and colleagues pull the plug on their events. If you have any questions at all, please feel free to get in touch. We are happy to provide free consultations on any upcoming event plans you may have.

Blog - 03/06/2020

The Ins And Outs Of Conference Audio – Explaining What We Do

All About Conference Audio

In the world of corporate events, conferences are on a level all their own. These types of gatherings require incredible planning. There are speakers to organize and schedule, vendors to book (that’s where we come in), venues to scrutinize and attendance bookings to manage.

Conferences bring people together from many parts of the world or unite colleges from extended locations within a single company. They generally center on a theme and a variety of experts and company representatives will prepare speeches to give to the audience.

Hearing these speakers is a huge reason people attend in the first place. It’s vital that the experience runs smoothly.

We are here today to explain a little about how we get your message out, loud and clear.

Conference Audio Checklist

As soon as we consult with a client about providing conference audio services, we secure the date and ask detailed questions about the venue. By understanding the location of the event, we can anticipate the type of equipment necessary.

We take potential interference into account. We also review the number of speakers that may hold talks simultaneously and the physical distance between their locations. These details inform our approach.

Another important consideration we review is whether the event will stream live. This raises a host of new logistical challenges but offers valuable exposure for our clients. Remote attendees expect a high level of quality, especially if they are paying to watch the live stream.

While this merely touches on some of our planning, we also take the time to plot out our logistics. This includes the equipment we plan to use, how we will transport it to the venue and the staff we need at the event.

The Diamond Sonic Client Experience

Our goal is to take the lead on the audio side of your event so you can focus on other things. You’re providing an experience to your attendees, and we match that energy.

Our approach and demeanor are friendly and accessible but always professional. We hope our staff can impart positivity and competency because we understand that we’re a representative of your organization and brand while we’re on site.

We love to plan, but also pride ourselves on being able to react in the moment. Together, we can pivot and troubleshoot to bring your guests a memorable experience. The most important thing we can do is make sure all the tools are available to empower you to deliver your message to your conference attendees.

In some cases, we can offer pre-visualization space or make ourselves available to provide services at your venue for a dress rehearsal. We know it’s often important for clients to see their presentations in motion before the curtain lifts on event night. Your pre-event planning is one of the main keys to your success.

Conference Audio Questions?

If you have any questions at all about audio services for your next corporate event or conference, don’t hesitate to give us a call. You can also contact us through the web form on this site.

We value every opportunity to provide next-level service to a new client. We’re confident that once we work together, we’ll see each other again soon for your next professional event.

Blog - 01/09/2020

Event Services For Corporate Theme Parties

Event Services For Corporate Theme Parties

Corporate theme parties are a great way to add a little creativity to your fundraising or team-building strategy. It’s easy to fall into a mindset that favors formal events. However, if you want your guests to establish relationships and remember your event, try going casual.

Since we are on the heels of Halloween, this feels like a great time to talk about incorporating a corporate theme party. Your event services team can help you add some finishing touches to your plan. We’ll talk about some basic ideas here and we encourage you to continue the discussion with your vendors.

Corporate Theme Parties Are Fun

The first obvious benefit of throwing a theme party for your business is that it’s fun! Even if you decide to keep the event formal, adding a theme establishes cohesion. It gives you and your guests a focus.

Having this focus can drive your event to new places. For instance, masquerade events have a long history that rises from the balls royalty once held. This means that event planners can dress this kind of party up or down as needed.

They have a luxurious feel when guests don custom masks. Conversely, they’re casual and comfortable when they revolve around a simple Halloween theme. Your light and sound vendors can probably help out with some fun additions like a fog machine and color-coordinated lights.

Your guests will participate and remember more if they’re having fun at your event. Because of this, a theme party can make an impression.

Before we move on, don’t forget about theme parties like “80s Night” which don’t involve costumes, per se, but do encourage people to dress the part.

Corporate Theme Parties Can Inspire Action

Sometimes, picking a different kind of theme is the best for your goals. If you’re fundraising, perhaps establishing a ‘gratitude’ theme is a good idea. It will give you a focal point to use when conceptualizing speakers, events within your event, and even your promotional materials.

All of this helps your guests think more deeply about why they’ve gathered together. That can inspire more involvement and more generous giving.

Theme Parties Force You Outside Of Your Mental Box

If you’re worried that your events are becoming stale, a theme of any type will reinspire your creativity! Jump over to Pinterest and elsewhere online to see what others have done and expand on their ideas. Theme events are easy to search for.

A great brainstorming tool is to do some free association with lists or diagrams like mind maps. Let your inspiration run wild and branch off your theme to come up with truly unique approaches.

Choosing The Right Event Services Team For Corporate Theme Parties

When you’re brainstorming ways to drive your theme home, ask your light and sound vendors for their ideas. They have the benefit of attending a huge number of events in the course of their job. They also know exactly what equipment they have that could create the ambiance you need.

Your video and photography team can also help keep your theme on track. Their input will show in your post event deliverables like videos and photos. You’ll use these in your social media and future marketing campaigns so it’s worth exploring ways to improve the final product.

If you’re holding an event in the San Francisco Area, get in touch with us to find out how we can enhance your theme events!

Blog - 11/07/2019

Corporate DJ For Events: Our Successful Formula

Corporate DJ For Events: Our Successful Formula

Every DJ is as individual as each event they work. They have different go-to songs in their playlist arsenal, they’ve enjoyed different experience and they probably have different levels of professionalism. Here are some things we’ve learned and the lessons we take with us to every gig we book. We believe that these factors inform our approach and result in great events for our clients.

An Outstanding Corporate DJ For Events Knows How To Cater To Corporate Clients

We love working weddings and private parties, but understand that corporate functions require different kinds of skills and services. Because a brand’s identity is linked to events it throws, we have to get to know what our corporate clients are all about. Understanding their culture is one of the finishing touches on our full-service approach.

We also like to learn what the client’s goal for the event is. Are you raising funds, fostering culture, networking or announcing a product launch? When we know this, we can tailor your music and business presentations to align with those goals.

An Outstanding Corporate DJ For Events Participates In Pre Event Staging

Because many events rely heavily on their web presence, we’re prepared to participate in your website staging. You’re probably enticing people to visit your site, either to learn more about the event, donate, or sign up to attend.

Sometimes, our corporate clients want footage from the last event we worked for them. Other times, we can provide a musical soundtrack. We can help you prepare this media to make a great impression on visitors.

An Outstanding Corporate DJ For Events Obtains All Necessary Details

Obviously, we request detailed information about the actual logistics of your event as soon as we meet. We learn the date, time, duration and location of the event, and immediately block out time in our schedule. By doing this right away, we minimize scheduling mistakes. We also ask questions that may prompt you to realize you need to devote more thought to something that falls under our wheelhouse. We’ll talk about mood and goals at this time as well.

An Outstanding Corporate DJ For Events Discusses Your Playlist

We invite our clients to come up with ideas for their playlists or provide us with a strictly closed playlist that doesn’t require our input. However, we also love creating playlists that suit corporate client events from scratch. Out experience informs how we discuss music selection with your clients and we can guide them toward the best fit for them.

An Outstanding Corporate DJ For Events Dig Dress Codes

Whether your event is formal or casual, we’ll ask about the dress code so we can show up in a style that melds with the spirit of your event. This is a detail that we consider a serious part of our corporate service package.

An Outstanding Corporate DJ For Events Creates Advanced Programming

We create corporate event programs long before we arrive. This helps us eliminate last-minute snags and factor back up plans into our approach. Furthermore, the program is something we can share with event planners who want a hands-on role in our part of the event.

When possible, we prefer to defer all MC duties to a business representative. However, if you need one of our team to make announcements, we’ll block appropriate time for that in the program. We don’t take any spotlight unless you need a hand. This is all about you.

An Outstanding Corporate DJ For Events Welcomes Communication During Events

Event planners are busy on event day, but we’re always available for open communication on the ground. Check in with us at any point and feel free to make reasonable suggestions about improving our role. If we can work together to make something better, we’re all for that!

Experience Is Our Best Teacher

These are just some of the tools and skills we’ve learned are important to our corporate clients. Diamond Sonic has worked corporate events for nearly a decade. We know what works, but also welcome client suggestions and al learning opportunities along the way.

Together, we’ll make your event something special.

Blog - 07/12/2019

5 Tips For Extra Connected Corporate Events

If networking is an important part of your upcoming corporate event, these tips will help you get people connecting. This builds a sense of community which helps guests feel invested in your brand or company. When it comes to fundraising efforts or rallying investors, the relationships you build around your brand are paramount.

There’s also the obvious attraction of getting your guests to have fun to consider. This will deliver value to them which improves how they feel about your company. It also creates amazing opportunities for event content like photos and video that you can share on your socials later.

Corporate Events: Crucial Elements That Spark Conversation and Connection

1- Corporate Events Should Appeal To Introverts

The extroverts at your function will mostly take care of themselves. By appealing to introverts as well, however, you include these thoughtful, self-aware types that often make ideal brand loyalists. Furthermore, by catering to those slower to warm up, you’ll actually deepen everyone’s experience.

Introverts enjoy comfort, true connection, and one-on-one interaction. They sometimes need a low-key space to recharge after (or during) social gatherings. By incorporating small, intimate sitting areas with warm lighting and soft music, you can draw people into situations where they can connect with fellow attendees.

Regular breaks between speakers or guided activities provide time for guests to reflect and recharge. Spaces with comfortable seating and dim lights are perfect for one-on-one conversations or quiet contemplation.

Other great ideas during your event planning include mindfulness rooms featuring yoga, meditation, or a place to regroup and activities that help people bond. We’ll talk more about these types of games further down on the list.

2- Clearly Mark Pathways And Detail Expectations

The weeks leading up to your event create a great time to market to future attendees. One way to do this is to send an email with very detailed instructions about your venue and how to enter the event. This helps people feel more comfortable upon arrival while simultaneously giving you a valuable reason to reach out.

Avoid any awkwardness guests feel when they first arrive by including many signs and clear pathways they should follow. This also gives you an opportunity to gently guide them through your event without herding them like sheep.

The signs provide opportunities to drive home branding (include your logo on all of them). Additionally, you can set up each environment that your guests will flow through in a way that influences their mood or behavior.

This is subtle and more effective than you might think. Brainstorm some ways you can enhance guests experience as they move through your venue after arrival.

Nametags offer more creative options. Encourage guests to include something about themselves other than their name on the tag. This helps people connect during the event and serves as a conversation starter.

3- Require A Friendly Staff

If every vendor and staff member at your event is friendly and warm, guests will feel welcome. Yet again, this creates a certain impression of your brand. It also helps people feel more open.

A simple smile when staff makes eye contact with a guest can make a big impression. What other ways can you offer this personal touch?

4- Organize Games And Activities

Small talk and icebreaker games are important during your event. Think about boardgames and trivia cards and where you can place them to get conversations started. Scavenger hunts or games where attendees have to share something with their neighbor, whether it’s a sticker or a fact about themselves, will get your group to start connecting.

5- Allow Guests To Submit Panel Questions Electronically

If you have Q&A sessions planned, consider letting guests submit their questions electronically. You can do this via social media groups or apps made specifically for your event. Hashtags that relate to your event are another great way to allow people to get involved without putting them on the spot.

This also gives you some representation on social media at the same time.

You’ll ultimately get more participation because people can jot down their questions during panels or throughout the event rather than forgetting them. The anonymous submission also gives greater insight into what people truly think.

Whether you’re preparing team building events, business events, or trade shows—these tips can be applied to any corporate event to really encourage and solidify connections and overall positive experience.

Blog / Corporate / Corporate Event - 06/26/2019

San Francisco Corporate Sound Equipment Rentals

Every successful event shares a few similarities. Today, we’re talking about the importance of appropriate music selection and a quality sound system to support it. San Francisco is one of the world’s fastest-paced markets where competition for attention is fierce. The impression your event’s music imparts on attendees can help bring them back again next year.

Whether you are booking a charity function for a non-profit organization, having a gathering for colleagues and employees, or treating investors to a memorable evening, corporate functions require a special touch. Music is one of the most evocative elements that you can offer.

In fact, the right music can sway opinions, put your guests in a particular mindset, and even inspire them. Don’t overlook the power of this tool. It isn’t simply background music.

Furthermore, having great music isn’t the only important facet of corporate sound. Every event and venue holds different secrets that the right technician can unlock. Their experience helps them deconstruct the puzzle to ensure your event sounds as good as it looks. The equipment they bring supports both their song choices and their technical expertise.

Where To Rent A Sound System In San Francisco

We get it, it’s hard to know where to begin the task of finding good sound equipment for an event. This is an area where most event professionals need guidance from professional technicians. Most simply don’t know what they need, and that’s perfectly normal.

The right type of corporate sound vendor will not only have a wide range of equipment suited to different size venues, but they’ll have knowledgable staff. You can ask detailed questions and provide crucial information that results in a perfect fit. Your technician will help guide you.

Even though you start your search with a trip to Google to find San Francisco corporate sound equipment rentals, make sure the vendors you speak with offer robust choices based on your needs. You should also feel confident that they sound knowledgable about the necessary equipment and skill required to handle the sound at any size event.

Do They Have Brand Name Tools?

Your sound vendor should have well-assembled, high-quality components that appear in great working order. Ask them why they choose the brands they use to glean whether or not they’re using respected names in the world of sound.

Do Their Components Look Sleek?

If your sound company will have their equipment out where guests can see it, are you satisfied with its appearance? This isn’t the most important factor to consider, but you also don’t’ want a company rolling in with shoddy looking components. It looks unprofessional to your guests.

Sound Equipment Best Practices

Now, for a quick tutorial about some specifications.

Each speaker must accommodate between 800 to 1500 watts of power load. Speakers must have high sound clarity with a wide field of dispersment. Ask your potential technician why they recommend certain speakers for certain size venues.

The speakers themselves will all connect to a sound mixer or soundboard. This is a unit that controls the fine details of live sound levels. It must have at least 4 channels (inputs) to accommodate different devices including speakers, media players, and microphones.

Professional Sound Technicians

We’ve already mentioned that you should feel confident with the knowledge your sound tech displays, but their appearance matters as well. Corporate events require a certain level of professionalism, so discuss this with potential vendors. Let them know about the dress code at your event and ask if they can comply.

Hire A San Francisco Corporate Sound Equipment Vendor

We think you’ll find that all of the technicians at Diamond Sonic meet and exceed these requirements. If you need sound equipment rentals in the San Francisco area for your next corporate event, call us!

Blog / Corporate - 06/19/2019

Book a DJ in SF – A Quick Guide for Corporate Events

We’re all busier than ever, so we want to give you some more insider information about how to book a DJ for your corporate event in the San Francisco Bay area. Making the right choice means understanding some key features that every DJ and event vendor in our area should possess. Corporate event planning is different than weddings and even large personal parties.

Looking for experience and a good reputation will get you started, but there are more things to look out for.

Book a DJ in SF: What Were The Last 5 Events They Did?

If you ask a prospective DJ about their experience and they know you’re a corporate event professional, they could tailor their answers. A more interesting way to get a feel for what they really do is to ask pointed questions.

Tell me about the last 5 events you worked is a probing inquiry that is harder to fluff off. Listen carefully to the answers you get and you’ll know if you’re really booking a wedding DJ for your corporate fundraiser.

By the way, we book both weddings and corporate events, so there’s nothing wrong with that. But the bulk of our work leans toward corporate clients, so that’s certainly a space we feel comfortable in. Look for the same in your next hire.

Can They Give a Decent Corporate Bay Area Reference?

Find out if there is another event professional that you can reach out to who can vouch for your prospective DJ. If you can’t get a straight answer, that could be a bad sign.

When you do get the name and contact information for someone in your field, ask about their event. Is it similar to the one you’re planning? What stood out to them about the DJ and would they work with them again?

Ask Clearly About Price!

Don’t shy away from a negotiation with your DJ prospects. Another important thing is to be clear about your budget. When everything is on the table, you can add and remove services that could bring the cost into where you need to be.

If you feel resistance during negotiation, explore it! Being uncomfortable about the process won’t help. It’s also important to remember, however, that you’re talking one professional to another. Corporate event DJs have training, skills, and experience that often justify their rates.

Ask For Videos!

The best way to see what a DJ is about is to ask for some videos from prior events they worked. It’s the next best thing to being there. You can see both how they work and how the guests responded to their music choices and any MCing they did for their client.

Before You Book a Corporate Event DJ, Investigate Insurance

It is absolutely vital that the DJ you choose have appropriate insurance. This protects everyone involved. Ask for some proof about their coverage so you have a clear view of the situation.

Looking to Book a DJ In The San Francisco Area?

We would obviously love to help you launch a successful event that your guests will talk about for weeks. Give us a call to learn more!

Blog / Corporate - 06/08/2019

A Day In The Life Of a Corporate Event DJ

They say if you find a job that you love, you’ll never work a day in your life. We take that to heart at Diamond Sonic. Each of us values the time we spend with clients, and most of all, on the job at events. We have a passion for music and helping a plan come together.

These qualities serve us well and we hope they help you also. In an effort to give you a better understanding of what we do, here’s a day in the life of a corporate event DJ.

Task #1 As a Corporate Event DJ: Intake

We spend a lot of time talking with potential clients and answering queries that come into the website. When you request a quote or reach out to us, we have some follow up to do.

The more information you can give us, the better. From this, we put together a quote, check our calendar to make sure we’re available, and reach out to you to keep the conversation going.

Task #2 As a Corporate Event DJ: Preparing The Quote

If you let us know your budget when you first reach out, we’ll try to meet you where you are. However, if our number is higher than you can accommodate, it’s always smart to tell us! We may be able to suggest a different approach or lighten our proposal to get you the essentials at a cost you can afford.

We talked about budgeting in a recent article and recommend that to anyone searching for a corporate event DJ.

Task #3 As a Corporate Event DJ: Equipment Maintenance

Some days, we have to go over our equipment and perform regular maintenance. This keeps it in top condition. Because we do this regularly, it cuts down on last-minute problems. We know you don’t want last-minute problems at your event and neither do we!

Task #4 As a Corporate Event DJ: Education

We also stay up to date on the latest tech news in our field as well as advancements that help us elevate your event. This way, we can improve our services and help innovate for you. Maybe we can suggest something fun you haven’t thought of!

We think that’s part of our job as entertainment professionals.

Task #5 As a Corporate Event DJ: Preparing Playlists

Part of that education factor is being immersed in the music itself. We try to always know what the hottest tracks are and keep in mind what goes over best at which types of events.

With that in mind, we can prepare meaningful playlists that are tailored to your event. This helps everyone have a good time and makes your event music a supporting environmental factor and not just background noise.

Task #6 As a Corporate Event DJ: On The Job

If we’re lucky, we get to go out and play some music! We show up early for set up and a soundcheck. This ensures that everything is ready to go when you are.

Sometimes we’re handling lights, photography, and videography as well as your music. If so, we coordinate all the techs on site so everyone is on the same page.

Hopefully, we get a few minutes with you to go over the game plan again and adjust to any last-minute changes. Keeping those to a minimum really helps!

Task #7 As a Corporate Event DJ: Follow Up

We love to talk with clients after the event to see how we did and if we can offer any services after the fact. If you booked us for an annual event, this is a great time to let us know the next date so we can pencil it in for you.

Corporate / Uncategorized - 04/08/2019

Does Your Special Event DJ Have These Essential Skills?

Does Your Special Event DJ Have These Essential Skills?

It’s hard to choose the right special event DJ. There are some obvious things you’re looking for, like a bonded, insured DJ. It’s also apparent that you need a DJ who has good reviews from clients. But choosing a really great DJ means considering a few things outside the obvious.

Many clients make assumptions about professional DJs that seem like essential qualities, but you can’t just assume your DJ will be professional, on time, and fun to engage with. In addition to these qualities, there are some other tips we want to share about finding the right special event DJ.

Hopefully, these will help you in your search!

Essential Special Event DJ Skills: A Keen Musicality

Your special event DJ doesn’t just need a great catalog of music to choose from, they need a keen sense of musicianship. That means they understand music, how to flow songs together, and even how to make their own mixes. You may think these things are ‘a given’ for all working DJs but that’s sadly not true.

You can find out if your DJ possesses these skills by talking to former clients or reading reviews. You can also tell your DJ what types of music you and your guests prefer, and ask if they have any suggestions that spring to mind.

They should be able to offer at least a few suggestions!

You can also ask for live footage of them working an event because that can tell you quite a lot!

Essential Special Event DJ Skills: Easy Communication

Good communication is truly the first ingredient for a successful relationship with your vendors. Is your DJ easy to talk to and engaging with you? Do they seem excited and as if they enjoy their work?

While it’s never a great idea to change the game plan as you go, how does your DJ react to this when it has to occur? Do they prompt you with questions to find out the information they need?

All of these things are good signs that your DJ has experience, enjoys their work, and isn’t an unpleasant control freak. Music is supposed to be fun, after all! Although events are stressful, a professional DJ with good experience can roll with some changes without coming off as rude or distant with clients.

Essential Special Event DJ Skills: Engaging Stage Presence

If your DJ is enthusiastic and positive when they speak to you, it’s a good sign that they’ll also be good on stage. Are they gregarious? Do they seem like a natural performer? These are qualities that are going to make a difference on the day of your event!

If you’re booking a DJ to play ambient music for your corporate event, this may be less important. If you’re looking for a wedding DJ, however, choose one who can get the crowd engaged and dancing!

Essential Special Event DJ Skills: Professional Appearance

Your DJ needs to be clean, presentable, and professional looking. That doesn’t mean they should be stuffy, but they have to make a good appearance for your guests. Thankfully, this is something you can tell right away. But don’t be afraid to ask some questions about their staff and techs.

You have a right to get to see anyone who may attend your event to help the person you’re making the arrangements with.

Essential Special Event DJ Skills: Flexibility

We like to stress to clients that the more we know, the better we can help them. This is always true and to accomplish it, you want to keep changes to a minimum. That said, they do happen and your DJ should understand this.

Flexibility isn’t just about changes, either. Sometimes it’s about the size of the venue or unique challenges to running sound in the location you’ve chosen.

Do yourself a favor and pick a DJ who can handle these issues with aplomb. It goes back to that communication issue!

Of course, we’re available to work your event in the San Francisco area and would love to help you. If you need a trustworthy, pleasant presentable DJ who knows how to have fun while being professional, contact us!

Blog / Corporate - 03/01/2019

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