Corporate Events

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Book A Corporate Event DJ SF – A Quick Guide

Book A Corporate Event DJ SF – A Quick Guide

We’re all busier than ever, so we want to give you some more insider information about booking the right corporate event DJ in the San Francisco area. Making the right choice means understanding some key features that every DJ and event vendor in our area should possess. Corporate events are different than weddings and even large personal parties.

Looking for experience and a good reputation will get you started, but there are more things to look out for.

Book A Corporate Event DJ SF: What Were The Last 5 Events They Did?

If you ask a prospective DJ about their experience and they know you’re a corporate event professional, they could tailor their answers. A more interesting way to get a feel for what they really do is to ask pointed questions.

Tell me about the last 5 events you worked is a probing inquiry that is harder to fluff off. Listen carefully to the answers you get and you’ll know if you’re really booking a wedding DJ for your corporate fundraiser.

By the way, we book both weddings and corporate events, so there’s nothing wrong with that. But the bulk of our work leans toward corporate clients, so that’s certainly a space we feel comfortable in. Look for the same in your next hire.

Book A Corporate Event DJ SF: Can They Give A Corporate Reference?

Find out if there is another event professional that you can reach out to who can vouch for your prospective DJ. If you can’t get a straight answer, that could be a bad sign.

When you do get the name and contact information for someone in your field, ask about their event. Is it similar to the one you’re planning? What stood out to them about the DJ and would they work with them again?

Book A Corporate Event DJ SF: Ask Clearly About Price!

Don’t shy away from a negotiation with your DJ prospects. Another important thing is to be clear about your budget. When everything is on the table, you can add and remove services that could bring the cost into where you need to be.

If you feel resistance during negotiation, explore it! Being uncomfortable about the process won’t help. It’s also important to remember, however, that you’re talking one professional to another. Corporate event DJs have training, skills, and experience that often justify their rates.

Book A Corporate Event DJ SF: Ask For Videos!

The best way to see what a DJ is about is to ask for some videos from prior events they worked. It’s the next best thing to being there. You can see both how they work and how the guests responded to their music choices and any MCing they did for their client.

Book A Corporate Event DJ SF: Investigate Insurance

It is absolutely vital that the DJ you choose have appropriate insurance. This protects everyone involved. Ask for some proof about their coverage so you have a clear view of the situation.

Looking For A DJ In The San Francisco Area?

We would obviously love to help you launch a successful event that your guests will talk about for weeks. Give us a call to learn more!

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A Day In The Life Of A Corporate Event DJ

A Day In The Life Of A Corporate Event DJ

They say if you find a job that you love, you’ll never work a day in your life. We take that to heart at Diamond Sonic. Each of us values the time we spend with clients, and most of all, on the job at events. We have a passion for music and helping a plan come together.

These qualities serve us well and we hope they help you also. In an effort to give you a better understanding of what we do, here’s a day in the life of a corporate event DJ.

Task #1 As A Corporate Event DJ: Intake

We spend a lot of time talking with potential clients and answering queries that come into the website. When you request a quote or reach out to us, we have some follow up to do.

The more information you can give us, the better. From this, we put together a quote, check our calendar to make sure we’re available, and reach out to you to keep the conversation going.

Task #2 As A Corporate Event DJ: Preparing The Quote

If you let us know your budget when you first reach out, we’ll try to meet you where you are. However, if our number is higher than you can accommodate, it’s always smart to tell us! We may be able to suggest a different approach or lighten our proposal to get you the essentials at a cost you can afford.

We talked about budgeting in a recent article and recommend that to anyone searching for a corporate event DJ.

Task #3 As A Corporate Event DJ: Equipment Maintenance

Some days, we have to go over our equipment and perform regular maintenance. This keeps it in top condition. Because we do this regularly, it cuts down on last-minute problems. We know you don’t want last minute problems at your event and neither do we!

Task #4 As A Corporate Event DJ: Education

We also stay up to date on the latest tech news in our field as well as advancements that help us elevate your event. This way, we can improve our services and help innovate for you. Maybe we can suggest something fun you haven’t thought of!

We think that’s part of our job as entertainment professionals.

Task #5 As A Corporate Event DJ: Preparing Playlists

Part of that education factor is being immersed in music itself. We try to always know what the hottest tracks are and keep in mind what goes over best at which types of events.

With that in mind, we can prepare meaningful playlists that are tailored to your event. This helps everyone have a good time and makes your event music a supporting environmental factor and not just background noise.

Task #6 As A Corporate Event DJ: On The Job

If we’re lucky, we get to go out and play some music! We show up early for set up and a sound check. This ensures that everything is ready to go when you are.

Sometimes we’re handling lights, photography, and videography as well as your music. If so, we coordinate all the techs on site so everyone is on the same page.

Hopefully, we get a few minutes with you to go over the game plan again and adjust to any last minute changes. Keeping those to a minimum really helps!

Task #7 As A Corporate Event DJ: Follow Up

We love to talk with clients after the event to see how we did and if we can offer any services after the fact. If you booked us for an annual event, this is a great time to let us know the next date so we can pencil it in for you.

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Does Your Special Event DJ Have These Essential Skills?

Does Your Special Event DJ Have These Essential Skills?

It’s hard to choose the right special event DJ. There are some obvious things you’re looking for, like a bonded, insured DJ. It’s also apparent that you need a DJ who has good reviews from clients. But choosing a really great DJ means considering a few things outside the obvious.

Many clients make assumptions about professional DJs that seem like essential qualities, but you can’t just assume your DJ will be professional, on time, and fun to engage with. In addition to these qualities, there are some other tips we want to share about finding the right special event DJ.

Hopefully, these will help you in your search!

Essential Special Event DJ Skills: A Keen Musicality

Your special event DJ doesn’t just need a great catalog of music to choose from, they need a keen sense of musicianship. That means they understand music, how to flow songs together, and even how to make their own mixes. You may think these things are ‘a given’ for all working DJs but that’s sadly not true.

You can find out if your DJ possesses these skills by talking to former clients or reading reviews. You can also tell your DJ what types of music you and your guests prefer, and ask if they have any suggestions that spring to mind.

They should be able to offer at least a few suggestions!

You can also ask for live footage of them working an event because that can tell you quite a lot!

Essential Special Event DJ Skills: Easy Communication

Good communication is truly the first ingredient for a successful relationship with your vendors. Is your DJ easy to talk to and engaging with you? Do they seem excited and as if they enjoy their work?

While it’s never a great idea to change the game plan as you go, how does your DJ react to this when it has to occur? Do they prompt you with questions to find out the information they need?

All of these things are good signs that your DJ has experience, enjoys their work, and isn’t an unpleasant control freak. Music is supposed to be fun, after all! Although events are stressful, a professional DJ with good experience can roll with some changes without coming off as rude or distant with clients.

Essential Special Event DJ Skills: Engaging Stage Presence

If your DJ is enthusiastic and positive when they speak to you, it’s a good sign that they’ll also be good on stage. Are they gregarious? Do they seem like a natural performer? These are qualities that are going to make a difference on the day of your event!

If you’re booking a DJ to play ambient music for your corporate event, this may be less important. If you’re looking for a wedding DJ, however, choose one who can get the crowd engaged and dancing!

Essential Special Event DJ Skills: Professional Appearance

Your DJ needs to be clean, presentable, and professional looking. That doesn’t mean they should be stuffy, but they have to make a good appearance for your guests. Thankfully, this is something you can tell right away. But don’t be afraid to ask some questions about their staff and techs.

You have a right to get to see anyone who may attend your event to help the person you’re making the arrangements with.

Essential Special Event DJ Skills: Flexibility

We like to stress to clients that the more we know, the better we can help them. This is always true and to accomplish it, you want to keep changes to a minimum. That said, they do happen and your DJ should understand this.

Flexibility isn’t just about changes, either. Sometimes it’s about the size of the venue or unique challenges to running sound in the location you’ve chosen.

Do yourself a favor and pick a DJ who can handle these issues with aplomb. It goes back to that communication issue!

Of course, we’re available to work your event in the San Francisco area and would love to help you. If you need a trustworthy, pleasant presentable DJ who knows how to have fun while being professional, contact us!

 

 

Music Matters_ How The Right Event DJ Can Elevate Your Event

Music Matters: How The Right Event DJ Can Elevate Your Event

Music Matters How The Right Event DJ Can Elevate Your Event

Music is one of the most memorable parts of any event, however, it’s often overlooked. First of all, you want the sound equipment at your event to be suitable for the space. This is something an event DJ can really lend expertise to.

Next is the music you’ll select. For weddings and parties, these choices are often deeply personal. For corporate events, the psychology and objectives behind musical selections are different but no less important.

Today we’re exploring some things you should think about on the technical side as well as why music matters for your branding during professional events.

Things To Consider And Discuss With Your Event DJ

The following consideration list will help you have a meaningful conversation with your DJ.

Type Of Event

Planning your wedding? You’ll have a list of songs that are special to you and important to include. Make sure to provide that to your event DJ. Corporate event? Talk to your professionals about their recommendations for engaging, soothing background music.

Venue Requirements

Is your event indoors or outside? This, and the size of the space makes a huge difference for your event professional. A professional DJ will have all of the necessary equipment to suit the space. This is a huge benefit to hiring a DJ in the first place. Many, like Diamond Sonic, also include event rental equipment to suit any needs. They can speak with the venue to find out exactly what’s provided and what you need to rent from them.

Matching Tempo To Tone

Background sound and music impact the mood of any gathering and may also set the pace for festivities. The right tempo can inspire people to dance or help them relax. Some music can even boost creativity and make people feel more social. Professional DJs can pick music that is best suited for the specific requirements of your event.

Themed Event Music: if your event has a particular theme, your music can reinforce this. Because event DJs are so experienced, they have a huge knowledge base to pull from and can help you identify an appropriate soundtrack.

How An Event DJ Can Help You Decide on Music For Corporate Events

Music for business events is largely something that goes unnoticed in the background, but there are moments when you want it to stand out. Furthermore, just because something isn’t standing out doesn’t mean it isn’t having a subconscious effect on your audience.

Corporate event music should include a mix of relaxing music, energizing but unobtrusive music, and tracks that hype up your audience for certain speakers or brand reveals. Music can help shape the energy of group meetings, business dinners, conferences and trade shows while giving these events an air of sophistication.

Instrumental music is often the best choice, but there are so many styles to choose from. Classical and house music, for example, are vastly different although often instrumental. Your event DJ can help you make the right choices.

Your Event DJ Is A Valuable Resource When Choosing Music For Weddings And Parties

Weddings, anniversaries and planned social gatherings give an opportunity for you to share your personality with your guests. You’ll probably have a list of songs you’d like to hear. If you are concerned that your choices won’t last from start to finish, however, your DJ can help. Once you provide them with your ‘must haves,’ they can choose complementary music to mix in, extending the right energy from the moment guests arrive until they leave.

You might think you want to choose every single song, but once reality hits you could soon find this more stressful than you expect. Let your DJ help with this and speak with them about accepting requests from your guests to keep the party going.

Whether you want to be very involved in your event music selection or prefer to hand those reigns over completely, the right event DJ is a valuable resource.

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Corporate Event Planning Logistics

Corporate Event Planning Logistics

An event is an event, right? What could go wrong? Take a professional’s advice and don’t even pose that question to yourself. There are real planning differences between a corporate event and a private event. Even if you are experienced in one, don’t blindly assume the same rules apply to the other. We’re here to share the logistics we find most important from our vast experience as a corporate event vendor.

Think about these things the very moment you decide to have an event. Putting them on the back burner could cost everything.

Corporate Event Planning Logistics: Liability And Disclosure

There are legalities and privacy concerns at play with corporate events that aren’t as obvious with weddings or family reunions. Although, it’s not a bad idea to ask for proper insurance at your wedding, either!

Event Liability Insurance

Event liability insurance provides coverage for damages you could be liable for. This includes accidents during your event that cause injury or property damage. Hundreds of people attend large corporate events and it’s impossible to prevent damages on that scale.

Many venues may require proof of insurance coverage from you before contracting to host your business event. Be prepared and talk to an agent before you venue shop.

Your vendors should also be properly insured. Specialty vendor insurance protects concessionaires, exhibitors, and vendors as well as the company holding the corporate event. Claims arise from limitless situations including operations, premises, products, completed operations, advertising or personal injuries.

Request a Certificate of Liability Coverage from the vendors working your event.

Request Additional Insured Coverage

You can take your caution a step further and ask for Additional Insured status on your vendor’s insurance policies. This covers any liability running to you if, for instance, a speaker falls over injuring someone.

The best practice is asking the vendor to add your business to their policy as an “Additional Insured” because this places you under the umbrella of their insurance. Your status should show on the Certificate of Insurance. Request this coverage for the day of the event and additional set up and tear down days also, if necessary.

Non-disclosure Agreements

NDAs are a different type of insurance. They protect your information from unwanted leaks whether intentional or unintentional.

You’ll work with many different individuals and companies to successfully plan an event. You may share information with them that is sensitive, proprietary or confidential. This is an important reason to establish a Non-disclosure Agreement with vendors. This ensures that no sensitive company data is breached before or during your event.

Corporate Event Planning Logistics: Team Planning

Entire teams often work together to plan corporate events and you need to manage this process correctly. Working with so many people can cause lags in communication when deadlines are at stake. It’s also easy to lose track of what each member of the team is doing.

It’s important to remain professional and courteous with your vendors and the venue. Give them as much advanced notice as possible when decisions are made. The same goes for changes in the plan.

Remember that vendors themselves are often involving 3rd party professionals or rentals and they need to secure those services in advance. In spite of the best intentions, corporate planning teams often suffer from an internal breakdown in communication that delays crucial details causing last-minute scrambles.

You must manage the input from your team and the needs of your vendors to keep your timeline intact.

Corporate Event Planning Logistics: Pulling It All Together

Your event is a big deal. You spent a lot of time planning so be sure you deilver your important message. That’s why proper planning is important. It’s the silent backbone of every successful event. When done expertly, it goes completely unnoticed. It’s glaringly apparent when it doesn’t go smoothly, however.

For help executing the videography, audio visual rental and support and photography for your next corporate event, contact Diamond Sonic. We’ll take it from there.

 

 

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Renting a Sound System in San Francisco

Exclusive sound system rental in San Francisco

No event is complete without great music and a high quality sound system.  This necessity is applicable to top notch events, worldwide. No matter whether it’s San Francisco, London or Shanghai – music is an indispensable part of events and celebrations! 

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3 Tips for Hiring a Catering Company

Whether you’re throwing a birthday bash, organizing your wedding or a corporate event, hiring the right catering service is key to impress your guests.

In such a competitive business, there are a few things you should keep in mind before making a decision that could ruin the overall experience for anyone that attends your celebrations. Keep reading to see how you can make your parties memorable. 

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