Corporate Events

Music Matters_ How The Right Event DJ Can Elevate Your Event

Music Matters: How The Right Event DJ Can Elevate Your Event

Music Matters How The Right Event DJ Can Elevate Your Event

Music is one of the most memorable parts of any event, however, it’s often overlooked. First of all, you want the sound equipment at your event to be suitable for the space. This is something an event DJ can really lend expertise to.

Next is the music you’ll select. For weddings and parties, these choices are often deeply personal. For corporate events, the psychology and objectives behind musical selections are different but no less important.

Today we’re exploring some things you should think about on the technical side as well as why music matters for your branding during professional events.

Things To Consider And Discuss With Your Event DJ

The following consideration list will help you have a meaningful conversation with your DJ.

Type Of Event

Planning your wedding? You’ll have a list of songs that are special to you and important to include. Make sure to provide that to your event DJ. Corporate event? Talk to your professionals about their recommendations for engaging, soothing background music.

Venue Requirements

Is your event indoors or outside? This, and the size of the space makes a huge difference for your event professional. A professional DJ will have all of the necessary equipment to suit the space. This is a huge benefit to hiring a DJ in the first place. Many, like Diamond Sonic, also include event rental equipment to suit any needs. They can speak with the venue to find out exactly what’s provided and what you need to rent from them.

Matching Tempo To Tone

Background sound and music impact the mood of any gathering and may also set the pace for festivities. The right tempo can inspire people to dance or help them relax. Some music can even boost creativity and make people feel more social. Professional DJs can pick music that is best suited for the specific requirements of your event.

Themed Event Music: if your event has a particular theme, your music can reinforce this. Because event DJs are so experienced, they have a huge knowledge base to pull from and can help you identify an appropriate soundtrack.

How An Event DJ Can Help You Decide on Music For Corporate Events

Music for business events is largely something that goes unnoticed in the background, but there are moments when you want it to stand out. Furthermore, just because something isn’t standing out doesn’t mean it isn’t having a subconscious effect on your audience.

Corporate event music should include a mix of relaxing music, energizing but unobtrusive music, and tracks that hype up your audience for certain speakers or brand reveals. Music can help shape the energy of group meetings, business dinners, conferences and trade shows while giving these events an air of sophistication.

Instrumental music is often the best choice, but there are so many styles to choose from. Classical and house music, for example, are vastly different although often instrumental. Your event DJ can help you make the right choices.

Your Event DJ Is A Valuable Resource When Choosing Music For Weddings And Parties

Weddings, anniversaries and planned social gatherings give an opportunity for you to share your personality with your guests. You’ll probably have a list of songs you’d like to hear. If you are concerned that your choices won’t last from start to finish, however, your DJ can help. Once you provide them with your ‘must haves,’ they can choose complementary music to mix in, extending the right energy from the moment guests arrive until they leave.

You might think you want to choose every single song, but once reality hits you could soon find this more stressful than you expect. Let your DJ help with this and speak with them about accepting requests from your guests to keep the party going.

Whether you want to be very involved in your event music selection or prefer to hand those reigns over completely, the right event DJ is a valuable resource.

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Corporate Event Planning Logistics

Corporate Event Planning Logistics

An event is an event, right? What could go wrong? Take a professional’s advice and don’t even pose that question to yourself. There are real planning differences between a corporate event and a private event. Even if you are experienced in one, don’t blindly assume the same rules apply to the other. We’re here to share the logistics we find most important from our vast experience as a corporate event vendor.

Think about these things the very moment you decide to have an event. Putting them on the back burner could cost everything.

Corporate Event Planning Logistics: Liability And Disclosure

There are legalities and privacy concerns at play with corporate events that aren’t as obvious with weddings or family reunions. Although, it’s not a bad idea to ask for proper insurance at your wedding, either!

Event Liability Insurance

Event liability insurance provides coverage for damages you could be liable for. This includes accidents during your event that cause injury or property damage. Hundreds of people attend large corporate events and it’s impossible to prevent damages on that scale.

Many venues may require proof of insurance coverage from you before contracting to host your business event. Be prepared and talk to an agent before you venue shop.

Your vendors should also be properly insured. Specialty vendor insurance protects concessionaires, exhibitors, and vendors as well as the company holding the corporate event. Claims arise from limitless situations including operations, premises, products, completed operations, advertising or personal injuries.

Request a Certificate of Liability Coverage from the vendors working your event.

Request Additional Insured Coverage

You can take your caution a step further and ask for Additional Insured status on your vendor’s insurance policies. This covers any liability running to you if, for instance, a speaker falls over injuring someone.

The best practice is asking the vendor to add your business to their policy as an “Additional Insured” because this places you under the umbrella of their insurance. Your status should show on the Certificate of Insurance. Request this coverage for the day of the event and additional set up and tear down days also, if necessary.

Non-disclosure Agreements

NDAs are a different type of insurance. They protect your information from unwanted leaks whether intentional or unintentional.

You’ll work with many different individuals and companies to successfully plan an event. You may share information with them that is sensitive, proprietary or confidential. This is an important reason to establish a Non-disclosure Agreement with vendors. This ensures that no sensitive company data is breached before or during your event.

Corporate Event Planning Logistics: Team Planning

Entire teams often work together to plan corporate events and you need to manage this process correctly. Working with so many people can cause lags in communication when deadlines are at stake. It’s also easy to lose track of what each member of the team is doing.

It’s important to remain professional and courteous with your vendors and the venue. Give them as much advanced notice as possible when decisions are made. The same goes for changes in the plan.

Remember that vendors themselves are often involving 3rd party professionals or rentals and they need to secure those services in advance. In spite of the best intentions, corporate planning teams often suffer from an internal breakdown in communication that delays crucial details causing last-minute scrambles.

You must manage the input from your team and the needs of your vendors to keep your timeline intact.

Corporate Event Planning Logistics: Pulling It All Together

Your event is a big deal. You spent a lot of time planning so be sure you deilver your important message. That’s why proper planning is important. It’s the silent backbone of every successful event. When done expertly, it goes completely unnoticed. It’s glaringly apparent when it doesn’t go smoothly, however.

For help executing the videography, audio visual rental and support and photography for your next corporate event, contact Diamond Sonic. We’ll take it from there.

 

 

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Renting a Sound System in San Francisco

Exclusive sound system rental in San Francisco

No event is complete without great music and a high quality sound system.  This necessity is applicable to top notch events, worldwide. No matter whether it’s San Francisco, London or Shanghai – music is an indispensable part of events and celebrations! 

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3 Tips for Hiring a Catering Company

Whether you’re throwing a birthday bash, organizing your wedding or a corporate event, hiring the right catering service is key to impress your guests.

In such a competitive business, there are a few things you should keep in mind before making a decision that could ruin the overall experience for anyone that attends your celebrations. Keep reading to see how you can make your parties memorable. 

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