Don’t Make This Crucial Mistake With Your Outdoor Event
Planning an outdoor event requires a lot of foresight. You have to understand your guests’ needs, factor in any business that needs to happen and find the right professionals to handle your sound and lighting. There are usually also rentals involved. You’ll need the proper equipment to ensure your outdoor event runs successfully.
Outdoor Event Disaster? – The Most Important Thing Is What You Forgot
Because details are so important with both corporate and social events, the most important thing is sometimes what you forgot. A glaring oversight can derail your otherwise perfectly planned event.
Your sound and lighting professionals can help you with the necessary rentals and give you advice about the equipment you need.
In our experience, one of the most crucially overlooked pieces of equipment for outdoor events is a generator.
Is it the most glamorous party item? Certainly not. It will quickly stand out as the most important thing you forgot, however. It stands between you and the proper power to run all of your other equipment.
Outdoor Event Power: What Is A Generator?
A generator is an external power source that may act as a primary or backup power supply. The one at your outdoor event could take quite a heavy load depending on the number of lights and your sound needs.
A generator … converts mechanical or chemical energy into electrical energy. Generators often use motors, turbines, engines, cranks, pistons, or other sources of mechanical energy. Likewise, generators may use chemicals or other materials that produce electricity when mixed or ignited. Generators do not produce electricity itself, but simply produce a flow of electricity by forcing electrons from an external source to flow through an electrical circuit. Generators are used for a wide variety of purposes and are available in many different forms. – Tech-Faq
As you can see, without a generator as a primary or backup source, you could be left in the silent darkness, without climate control, and with no way to entertain your guests.
Outdoor Event Power: What Is The Right Type Of Generator?
Multi-circuit, inverter-style, pull-behind generators are often the best for events with a DJ. The sound equipment draws too much power for most non-inverter style generators.
A general rule is to choose a generator with twice the power you need. The same goes for the fuel tank. Choose a generator with enough fuel capacity to run your equipment for twice as long as your event runs.
We’re happy to talk with you about the details and specifics as we help you plan the audiovisual portion of your event. We offer event rentals and will give whatever advice we can about any equipment you need to find elsewhere.
If you are booked with another lighting, DJ, videography or photography business, bring the power issue up. Ask them their thoughts on what you need to secure for a successful event.
A Personal Note And Cautionary Tale
This blog is a PSA to help you avoid something that breaks our heart: event planners left in a lurch. We recently experienced a client’s pain during an event when insufficient power really tied our hands. While we felt terrible, there isn’t much we can do to help once the event is underway.
This inspired us to share this tip with all our readers in the hopes that you avoid this potential pitfall. Awareness is the first step!
Please share it with someone who could also use the info.