June 2019

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5 Crucial Elements For Corporate Events That Spark Conversation And Connection

5 Crucial Elements For Corporate Events That Spark Conversation And Connection

If networking is an important part of your upcoming event, these tips will help you get people connecting. This builds a sense of community which helps guests feel invested in your brand or company. When it comes to fundraising efforts or rallying investors, the relationships you build around your brand are paramount.

There’s also the obvious attraction of getting your guests to have fun to consider. This will deliver value to them which improves how they feel about your company. It also creates amazing opportunities for event content like photos and video that you can share on your socials later.

Tips For Extra Connected Corporate Events 1- Appeal To Introverts

The extroverts at your function will mostly take care of themselves. By appealing to introverts as well, however, you include these thoughtful, self-aware types that often make ideal brand loyalists. Furthermore, by catering to those slower to warm up, you’ll actually deepen everyone’s experience.

Introverts enjoy comfort, true connection, and one-on-one interaction. They sometimes need a low-key space to recharge after (or during) social gatherings. By incorporating small, intimate sitting areas with warm lighting and soft music, you can draw people into situations where they can connect with fellow attendees.

Regular breaks between speakers or guided activities provide time for guests to reflect and recharge. Spaces with comfortable seating and dim lights are perfect for one-on-one conversations or quiet contemplation.

Other great ideas include mindfulness rooms featuring yoga, meditation, or a place to regroup and activities that help people bond. We’ll talk more about these types of games further down on the list.

Tips For Extra Connected Corporate Events 2- Clearly Mark Pathways And Detail Expectations

The weeks leading up to your event create a great time to market to future attendees. One way to do this is to send an email with very detailed instructions about your venue and how to enter the event. This helps people feel more comfortable upon arrival while simultaneously giving you a valuable reason to reach out.

Avoid any awkwardness guests feel when they first arrive by including many signs and clear pathways they should follow. This also gives you an opportunity to gently guide them through your event without herding them like sheep.

The signs provide opportunities to drive home branding (include your logo on all of them). Additionally, you can set up each environment that your guests will flow through in a way that influences their mood or behavior.

This is subtle and more effective than you might think. Brainstorm some ways you can enhance guests experience as they move through your venue after arrival.

Nametags offer more creative options. Encourage guests to include something about themselves other than their name on the tag. This helps people connect during the event and serves as a conversation starter.

Tips For Extra Connected Corporate Events 3- Require A Friendly Staff

If every vendor and staff member at your event is friendly and warm, guests will feel welcome. Yet again, this creates a certain impression of your brand. It also helps people feel more open.

A simple smile when staff makes eye contact with a guest can make a big impression. What other ways can you offer this personal touch?

Tips For Extra Connected Corporate Events 4- Organize Games And Activities

Small talk and icebreaker games are important during your event. Think about boardgames and trivia cards and where you can place them to get conversations started. Scavenger hunts or games where attendees have to share something with their neighbor, whether it’s a sticker or a fact about themselves, will get your group to start connecting.

Tips For Extra Connected Corporate Events 5- Allow Guests To Submit Panel Questions Electronically

If you have Q&A sessions planned, consider letting guests submit their questions electronically. You can do this via social media groups or apps made specifically for your event. Hashtags that relate to your event are another great way to allow people to get involved without putting them on the spot.

This also gives you some representation on social media at the same time.

You’ll ultimately get more participation because people can jot down their questions during panels or throughout the event rather than forgetting them. The anonymous submission also gives greater insight into what people truly think.

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San Francisco Corporate Sound Equipment Rentals

San Francisco Corporate Sound Equipment Rentals

Every successful event shares a few similarities. Today, we’re talking about the importance of appropriate music selection and a quality sound system to support it. San Francisco is one of the world’s fastest-paced markets where competition for attention is fierce. The impression your event’s music imparts on attendees can help bring them back again next year.

Whether you are booking a charity function for a non-profit organization, having a gathering for colleagues and employees, or treating investors to a memorable evening, corporate functions require a special touch. Music is one of the most evocative elements that you can offer.

In fact, the right music can sway opinions, put your guests in a particular mindset, and even inspire them. Don’t overlook the power of this tool. It isn’t simply background noise.

Furthermore, having great music isn’t the only important facet of corporate sound. Every event and venue holds different secrets that the right technician can unlock. Their experience helps them deconstruct the puzzle to ensure your event sounds as good as it looks. The equipment they bring supports both their song choices and their technical expertise.

Where To Rent A Sound System In San Francisco

We get it, it’s hard to know where to begin the task of finding sound equipment for an event. This is an area where most event professionals need guidance from professional technicians. Most simply don’t know what they need, and that’s perfectly normal.

The right type of corporate sound vendor will not only have a wide range of equipment suited to different size venues, but they’ll have knowledgable staff. You can ask detailed questions and provide crucial information that results in a perfect fit. Your technician will help guide you.

Even though you start your search with a trip to Google to find San Francisco corporate sound equipment rentals, make sure the vendors you speak with offer robust choices based on your needs. You should also feel confident that they sound knowledgable about the necessary equipment and skill required to handle the sound at any size event.

San Francisco Corporate Sound Equipment Companies Have Brand Name Tools

Your sound vendor should have well-assembled components that appear in great working order. Ask them why they choose the brands they use to glean whether or not they’re using respected names in the world of sound.

Do Their Components Look Sleek?

If your sound company will have their equipment out where guests can see it, are you satisfied with its appearance? This isn’t the most important factor to consider, but you also don’t’ want a company rolling in with shoddy looking components. It looks unprofessional to your guests.

San Francisco Corporate Sound Equipment Best Practices

Now, for a quick tutorial about some specifications.

Each speaker must accommodate between 800 to 1500 watts of power load. Speakers must have high sound clarity with a wide field of dispersment. Ask your potential technician why they recommend certain speakers for certain size venues.

The speakers themselves will all connect to a mixer or soundboard. This is a unit that controls the fine details of live sound. It must have at least 4 channels (inputs) to accommodate different devices including speakers, media players, and microphones.

Professional Technicians

We’ve already mentioned that you should feel confident with the knowledge your sound tech displays, but their appearance matters as well. Corporate events require a certain level of professionalism, so discuss this with potential vendors. Let them know about the dress code at your event and ask if they can comply.

Hire A San Francisco Corporate Sound Equipment Vendor

We think you’ll find that all of the technicians at Diamond Sonic meet and exceed these requirements. If you need sound equipment rentals in the San Francisco area for your next corporate event, call us!

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Book A Corporate Event DJ SF – A Quick Guide

Book A Corporate Event DJ SF – A Quick Guide

We’re all busier than ever, so we want to give you some more insider information about booking the right corporate event DJ in the San Francisco area. Making the right choice means understanding some key features that every DJ and event vendor in our area should possess. Corporate events are different than weddings and even large personal parties.

Looking for experience and a good reputation will get you started, but there are more things to look out for.

Book A Corporate Event DJ SF: What Were The Last 5 Events They Did?

If you ask a prospective DJ about their experience and they know you’re a corporate event professional, they could tailor their answers. A more interesting way to get a feel for what they really do is to ask pointed questions.

Tell me about the last 5 events you worked is a probing inquiry that is harder to fluff off. Listen carefully to the answers you get and you’ll know if you’re really booking a wedding DJ for your corporate fundraiser.

By the way, we book both weddings and corporate events, so there’s nothing wrong with that. But the bulk of our work leans toward corporate clients, so that’s certainly a space we feel comfortable in. Look for the same in your next hire.

Book A Corporate Event DJ SF: Can They Give A Corporate Reference?

Find out if there is another event professional that you can reach out to who can vouch for your prospective DJ. If you can’t get a straight answer, that could be a bad sign.

When you do get the name and contact information for someone in your field, ask about their event. Is it similar to the one you’re planning? What stood out to them about the DJ and would they work with them again?

Book A Corporate Event DJ SF: Ask Clearly About Price!

Don’t shy away from a negotiation with your DJ prospects. Another important thing is to be clear about your budget. When everything is on the table, you can add and remove services that could bring the cost into where you need to be.

If you feel resistance during negotiation, explore it! Being uncomfortable about the process won’t help. It’s also important to remember, however, that you’re talking one professional to another. Corporate event DJs have training, skills, and experience that often justify their rates.

Book A Corporate Event DJ SF: Ask For Videos!

The best way to see what a DJ is about is to ask for some videos from prior events they worked. It’s the next best thing to being there. You can see both how they work and how the guests responded to their music choices and any MCing they did for their client.

Book A Corporate Event DJ SF: Investigate Insurance

It is absolutely vital that the DJ you choose have appropriate insurance. This protects everyone involved. Ask for some proof about their coverage so you have a clear view of the situation.

Looking For A DJ In The San Francisco Area?

We would obviously love to help you launch a successful event that your guests will talk about for weeks. Give us a call to learn more!

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