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Book A Corporate Event DJ SF – A Quick Guide

Book A Corporate Event DJ SF – A Quick Guide

We’re all busier than ever, so we want to give you some more insider information about booking the right corporate event DJ in the San Francisco area. Making the right choice means understanding some key features that every DJ and event vendor in our area should possess. Corporate events are different than weddings and even large personal parties.

Looking for experience and a good reputation will get you started, but there are more things to look out for.

Book A Corporate Event DJ SF: What Were The Last 5 Events They Did?

If you ask a prospective DJ about their experience and they know you’re a corporate event professional, they could tailor their answers. A more interesting way to get a feel for what they really do is to ask pointed questions.

Tell me about the last 5 events you worked is a probing inquiry that is harder to fluff off. Listen carefully to the answers you get and you’ll know if you’re really booking a wedding DJ for your corporate fundraiser.

By the way, we book both weddings and corporate events, so there’s nothing wrong with that. But the bulk of our work leans toward corporate clients, so that’s certainly a space we feel comfortable in. Look for the same in your next hire.

Book A Corporate Event DJ SF: Can They Give A Corporate Reference?

Find out if there is another event professional that you can reach out to who can vouch for your prospective DJ. If you can’t get a straight answer, that could be a bad sign.

When you do get the name and contact information for someone in your field, ask about their event. Is it similar to the one you’re planning? What stood out to them about the DJ and would they work with them again?

Book A Corporate Event DJ SF: Ask Clearly About Price!

Don’t shy away from a negotiation with your DJ prospects. Another important thing is to be clear about your budget. When everything is on the table, you can add and remove services that could bring the cost into where you need to be.

If you feel resistance during negotiation, explore it! Being uncomfortable about the process won’t help. It’s also important to remember, however, that you’re talking one professional to another. Corporate event DJs have training, skills, and experience that often justify their rates.

Book A Corporate Event DJ SF: Ask For Videos!

The best way to see what a DJ is about is to ask for some videos from prior events they worked. It’s the next best thing to being there. You can see both how they work and how the guests responded to their music choices and any MCing they did for their client.

Book A Corporate Event DJ SF: Investigate Insurance

It is absolutely vital that the DJ you choose have appropriate insurance. This protects everyone involved. Ask for some proof about their coverage so you have a clear view of the situation.

Looking For A DJ In The San Francisco Area?

We would obviously love to help you launch a successful event that your guests will talk about for weeks. Give us a call to learn more!

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SF Bay Area DJ Service Expands To Video Studio

SF Bay Area DJ Service Expands To Video Studio

We’ve said it before and it’s worth repeating. Video is king. While we’re always available to professionally shoot your projects, we want to offer something more. If you need a space and equipment to film a YouTube or social media video or even a promotional short for your business, we have you covered.

We’ve mentioned this development before, but we want to highlight this service to anyone who can’t wait to put their idea onto the screen. You don’t have to shell out the cash for the equipment yourself and rent a space for the long term. We can help you on a per-project basis.

Diamond Sonic Bay Area DJ Service Studio Rental

We have space full of everything you need to shoot a professional looking social media video on a budget. You’ll end up with a product worthy of any influencer with millions of subscribers and no one will know you rented the space.

Having the ability to book a one-off session in your local area gives your dreams real substance. We wanted to build a bridge between your creative vision and a final product.

Social media videos are the wave of the future as well as the present. Even if you aren’t personally after influencer status, you’ll find a short explainer video is invaluable to your service or business.

We’ve set things up so all you have to do is turn a few things on and press play.

Your Bay Area DJ Service And Beyond

Ok, so we love video content, but we’re also passionate about providing you with a full-service experience. It excites us to think about hosting the next big online personality or giving you the ability to reach your audience. In order to do this at a wider range of price points, we jumped at a chance to implement this new studio.

With this step, we can provide DJ services in the San Francisco area, operate a full equipment rental service from projectors to lights and sound, send techs to your event to run it all for you, and shoot photos and videos. This development takes us even further toward our goal of being a creative, digital service company for the new millennia.

Stepping Forward Together

Because this is breaking news, you won’t find many details on the website just yet. If you’re interested in booking a session, just contact us for a quote. We’ll give you the details and rate sheet for all of your options.

If you need any editing help with the final project, let us know and we can help. We have a portfolio to share and you can see some of our work in the wedding videography section of the website. By the way, being DJs helps us pick killer music to back your shots.

Just because we spend more and more time with a growing community of social media friends doesn’t mean we should lose our local connections. Let’s collaborate to realize your next video project.

Talk to you soon!

 

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Bay Area DJ Checklist – What To Look For

Bay Area DJ Checklist – What To Look For

If you’re searching for a Bay Area DJ, there are some things to be on the lookout for. Keeping these factors in mind will get you the services you need.

Bay Area DJ Checklist Essential #1: References

After a quick search for DJs near you, compile your short list of potential candidates. See if you can find online reviews on their Facebook page or website. This is helpful because you’ll get a sense of their work ethic and how clients respond.

Although most businesses curate the reviews on their website to some extent, you can still learn a lot from what people say. What qualities are they praising? Are these things that are important to you as well?

Sites like Yelp and Facebook give even more information since the public has direct posting access.

If you can’t find online reviews, ask for some references when you call for a quote.

Bay Area DJ Checklist Essential #2: Insurance

If the DJ you’re hiring for your event isn’t insured, that’s a hard pass. All professional service vendors must carry insurance to protect themselves, your interest, and your guests. There is no way around this.

Sure, we’re all about having a great time. After all, we’re bringing the music to your party. But insurance is one of those things that waits patiently in the background just in case disaster strikes. We all hope we don’t need it, but it’s essential to have.

Bay Area DJ Checklist Essential #3: How Active Are They?

Unfortunately, some people do this as a side gig. While that’s fine and may even result in a shockingly low price for services, is that the kind of business you want to trust with the success of your event?

If the Bay Area DJ you’re thinking about booking isn’t active on their social channels and doesn’t respond to your contact request promptly, it says something about how they run their business.

We all start somewhere, but the last thing you need is someone unprofessional in charge of an important aspect of your event.

Bay Area DJ Checklist Essential #4: Do They Have Ideas?

If you’ve gotten this far with the DJ of your choice, things are going well. Now, ask yourself how collaborative they are. Are they coming up with suggestions about equipment, playlists, and ways to make your event extra special?

Maybe you have a very clear picture of exactly what you want and don’t need a lot of vendor input. If so, this entry on the list isn’t as vital. However, most private individuals and event professionals are looking for some expertise from their vendors.

The collaborative exchange results in fresh ideas that can elevate the experience for your guests.

Bay Area DJ Checklist Essential #5: Do They Offer Other Services?

Can your DJ bring lights? What about photo and video? The fewer vendors you have to handle everything you need, the less there is for you to keep track of. You’ll find that many DJs offer a full-service package that includes many of the other essentials event professionals need.

Like What You See?

If you’re ready to book a DJ in the San Francisco Bay area and you like what you see in our review section, please reach out! We hope we can add you to the list of positive reviews we’re so proud to feature here.

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A Day In The Life Of A Corporate Event DJ

A Day In The Life Of A Corporate Event DJ

They say if you find a job that you love, you’ll never work a day in your life. We take that to heart at Diamond Sonic. Each of us values the time we spend with clients, and most of all, on the job at events. We have a passion for music and helping a plan come together.

These qualities serve us well and we hope they help you also. In an effort to give you a better understanding of what we do, here’s a day in the life of a corporate event DJ.

Task #1 As A Corporate Event DJ: Intake

We spend a lot of time talking with potential clients and answering queries that come into the website. When you request a quote or reach out to us, we have some follow up to do.

The more information you can give us, the better. From this, we put together a quote, check our calendar to make sure we’re available, and reach out to you to keep the conversation going.

Task #2 As A Corporate Event DJ: Preparing The Quote

If you let us know your budget when you first reach out, we’ll try to meet you where you are. However, if our number is higher than you can accommodate, it’s always smart to tell us! We may be able to suggest a different approach or lighten our proposal to get you the essentials at a cost you can afford.

We talked about budgeting in a recent article and recommend that to anyone searching for a corporate event DJ.

Task #3 As A Corporate Event DJ: Equipment Maintenance

Some days, we have to go over our equipment and perform regular maintenance. This keeps it in top condition. Because we do this regularly, it cuts down on last-minute problems. We know you don’t want last minute problems at your event and neither do we!

Task #4 As A Corporate Event DJ: Education

We also stay up to date on the latest tech news in our field as well as advancements that help us elevate your event. This way, we can improve our services and help innovate for you. Maybe we can suggest something fun you haven’t thought of!

We think that’s part of our job as entertainment professionals.

Task #5 As A Corporate Event DJ: Preparing Playlists

Part of that education factor is being immersed in music itself. We try to always know what the hottest tracks are and keep in mind what goes over best at which types of events.

With that in mind, we can prepare meaningful playlists that are tailored to your event. This helps everyone have a good time and makes your event music a supporting environmental factor and not just background noise.

Task #6 As A Corporate Event DJ: On The Job

If we’re lucky, we get to go out and play some music! We show up early for set up and a sound check. This ensures that everything is ready to go when you are.

Sometimes we’re handling lights, photography, and videography as well as your music. If so, we coordinate all the techs on site so everyone is on the same page.

Hopefully, we get a few minutes with you to go over the game plan again and adjust to any last minute changes. Keeping those to a minimum really helps!

Task #7 As A Corporate Event DJ: Follow Up

We love to talk with clients after the event to see how we did and if we can offer any services after the fact. If you booked us for an annual event, this is a great time to let us know the next date so we can pencil it in for you.

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The Power Of Video Content For SEO Ranking & Social Media Impact

The Power Of Video Content For SEO Ranking & Social Media Impact

There is no doubt that video is the new online media. If you truly want to improve your SEO rankings, make your social media posts stand out, and tell effective stories to your followers and customers, video is crucial. Although you can produce some video content yourself, professionals take it the extra mile.

If you’re looking for someone to help you create outstanding video content or the facilities to shoot your own online videos, give us a call. This article will impart the importance of video in your online strategy whether you’re in the Bay Area or elsewhere in the world.

Video Content For SEO: Traffic Is The Key

Your SEO strategy brings traffic to your website or social media presence. For some creators and influencers, social media platforms like Instagram and YouTube are their primary online presence. For other types of businesses, social media lures potential customers to your actual website.

In some cases, customers or clients will buy or hire through social media alone.

All of these efforts are part of a powerful inbound marketing strategy which entices and warms up a potential market to increase your business success.

Using video as a tool can increase your engagement and sales in measurable ways.

Video Content For SEO: Capture Attention

It feels logical that video captures attention faster than blocks of text. Do you know how powerful it actually is? The numbers may surprise you.

Social videos generate 1200% more shares on social media than any other content combined. To put it plainly, that’s astronomical.

Pro Tip: Remember that 85% of Facebook video views occur without sound. Users are likely watching your videos with no soundtrack. You can still get your message across by adding text subtitles.

Additionally, properly optimized video can create 41% more traffic from searches. That’s significant.

Video Content For SEO: Improve Your Digital Footprint

According to SEO thought leader, Neil Patel, video generates major backlinks to your website. These are links that get your ideas, products and creations to a whole new market of potential buyers. Patel advocates for video that sparks emotion in the viewer and provides them value.

This is a formula that generates shares and links from other blogs and articles.

If your product, service or non-profit is technical or education-based, providing great information in a ‘snackable’ package is a great way to use video to generate backlinks.

Backlinks are still considered a foundational piece of your overall SEO strategy.

Video Content For SEO: Increase Your Social Media Engagement

Chances are, you aren’t maintaining a social media presence for fun. You’re using it as a business tool. Because of the way the algorithms of the popular SM platforms work, the more engagement a post gets, the more likely it is to get seen.

Engagement is all about likes, comments, and of course, shares.

Facebooks has the most users of the, nearly one-third of the population, and video gains *far* more engagement on this platform than any other.

When working with Instagram, the platform known for garnering the most engagement across the board, videos play automatically. This means that as users scroll through their timeline, they see at least a few seconds of your video.

If you can catch their attention before they flick on down the line, they’re more likely to ‘like’ your post. This gives other people an opportunity to see it.

Video Content For SEO: It’s Easier To Implement Than You Think

The best way to create video that works hard for you online is to hire professionals with some experience shooting social media or SEO minded video content. The second best and more cost-effective way to get similar results is to visit a studio where you can shoot your own content.

Diamond Sonic offers both types of services in the Bay Area and we’re excited to expand this part of our business. Give us a call for competitive rates and kick start your online presence today!

 

 

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San Francisco Area Sound Equipment Rentals

San Francisco Area Sound Equipment Rentals

Diamond Sonic has a long-standing history of affordable, cutting-edge sound equipment rentals in San Francisco and the surrounding area. This experience backs up our tips in this article, which cover what you need from your equipment rental company.

We hope you’ll think of us for your rental needs. Even if you don’t call us, we hope this article helps you choose a reliable and skilled rental company for your next event.

San Francisco Area Sound Equipment Rentals: Why Rent Equipment?

It simply isn’t a good idea to rely on your venue to supply sound equipment to you. It can also be tricky to figure out what equipment you’ll need without the opinion of a skilled technician. That’s why meeting with a rental company and discussing your needs is the right way to do things.

Some rental companies have special packages that include both the rental and the services of sound technicians. These sound engineers know how to set up and run the equipment. They’re very handy to have around during your event!

San Francisco Area Sound Equipment Rentals: What To Look For From Your Rental Equipment

Don’t go blindly into your rental agreement. Here are some things to look out for. Feel free to ask questions to make sure all of these bases are covered.

Is your sound rental equipment well assembled? If any corners get cut you may have technical difficulties down the road.

What brand of equipment are you renting? Is the brand respected in the industry and trusted? It pays to do even a quick Google search to check this out. Feel free to talk to your rental company about this as well.

How old is the equipment and when was the last time it was serviced? Ask these questions, and find out if the rental company stands behind the equipment. They should perform a top to bottom check to make sure all components are in good working order before it leaves their place of business.

How does the equipment look? You want all of the sound components to look like they’re in good condition. This is important because it helps you rely on their performance. It’s also important to know that your rental will look good to your guests.

San Francisco Area Sound Equipment Rentals: Technical Specifications

These general guidelines will help you select your rental equipment.

Each speaker should feature 800 – 1500 watts of power capability. Speakers must have high sound clarity and the ability to project into your venue.

The mixer is the component that basically steers the ship. The number of channels a mixer has indicates how many components can be run through it. You should look for a mixer with no fewer than 4 channels. This is a basic, bare minimum, that allows iPods or mobile devices, turntables, CDs, and microphones to all run through this central point.

San Francisco Area Sound Equipment Rentals: Hiring Technicians

While many rental companies will let you run the equipment yourself, is that really the best option for you? If you understand how to run your own sound, this is an ok place to save money. However, if you have a complicated setup or many variables, a technician is really helpful. Furthermore, if you have never run event sound in your life, we highly recommend finding a little room in your budget for a professional to help.

If you need equipment rentals or professional sound technicians during your upcoming event in the San Francisco area, please give us a call! You can reach us by phone or through the website’s contact form.

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Does Your Special Event DJ Have These Essential Skills?

Does Your Special Event DJ Have These Essential Skills?

It’s hard to choose the right special event DJ. There are some obvious things you’re looking for, like a bonded, insured DJ. It’s also apparent that you need a DJ who has good reviews from clients. But choosing a really great DJ means considering a few things outside the obvious.

Many clients make assumptions about professional DJs that seem like essential qualities, but you can’t just assume your DJ will be professional, on time, and fun to engage with. In addition to these qualities, there are some other tips we want to share about finding the right special event DJ.

Hopefully, these will help you in your search!

Essential Special Event DJ Skills: A Keen Musicality

Your special event DJ doesn’t just need a great catalog of music to choose from, they need a keen sense of musicianship. That means they understand music, how to flow songs together, and even how to make their own mixes. You may think these things are ‘a given’ for all working DJs but that’s sadly not true.

You can find out if your DJ possesses these skills by talking to former clients or reading reviews. You can also tell your DJ what types of music you and your guests prefer, and ask if they have any suggestions that spring to mind.

They should be able to offer at least a few suggestions!

You can also ask for live footage of them working an event because that can tell you quite a lot!

Essential Special Event DJ Skills: Easy Communication

Good communication is truly the first ingredient for a successful relationship with your vendors. Is your DJ easy to talk to and engaging with you? Do they seem excited and as if they enjoy their work?

While it’s never a great idea to change the game plan as you go, how does your DJ react to this when it has to occur? Do they prompt you with questions to find out the information they need?

All of these things are good signs that your DJ has experience, enjoys their work, and isn’t an unpleasant control freak. Music is supposed to be fun, after all! Although events are stressful, a professional DJ with good experience can roll with some changes without coming off as rude or distant with clients.

Essential Special Event DJ Skills: Engaging Stage Presence

If your DJ is enthusiastic and positive when they speak to you, it’s a good sign that they’ll also be good on stage. Are they gregarious? Do they seem like a natural performer? These are qualities that are going to make a difference on the day of your event!

If you’re booking a DJ to play ambient music for your corporate event, this may be less important. If you’re looking for a wedding DJ, however, choose one who can get the crowd engaged and dancing!

Essential Special Event DJ Skills: Professional Appearance

Your DJ needs to be clean, presentable, and professional looking. That doesn’t mean they should be stuffy, but they have to make a good appearance for your guests. Thankfully, this is something you can tell right away. But don’t be afraid to ask some questions about their staff and techs.

You have a right to get to see anyone who may attend your event to help the person you’re making the arrangements with.

Essential Special Event DJ Skills: Flexibility

We like to stress to clients that the more we know, the better we can help them. This is always true and to accomplish it, you want to keep changes to a minimum. That said, they do happen and your DJ should understand this.

Flexibility isn’t just about changes, either. Sometimes it’s about the size of the venue or unique challenges to running sound in the location you’ve chosen.

Do yourself a favor and pick a DJ who can handle these issues with aplomb. It goes back to that communication issue!

Of course, we’re available to work your event in the San Francisco area and would love to help you. If you need a trustworthy, pleasant presentable DJ who knows how to have fun while being professional, contact us!

 

 

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How To Encourage Event Selfies For Free Marketing

How To Encourage Event Selfies For Free Marketing

Ahh, the selfie. Whether they annoy or delight you on a personal level, they make amazing sense for business. Companies can enjoy incredible exposure by promoting event guests to take selfies. The main reason is that the selfie doesn’t stop in the subject’s camera, but takes flight on social media.

We want to encourage you to see the selfie as a part of your marketing efforts. It’s particularly valuable because you don’t have to pay for it. It also employs crowdsourcing in some unexpected ways. Let’s check selfies out.

Event Selfies For Free Marketing: Why You Want Guests Taking Selfies

When someone attends an event, they usually take some care with getting ready and often want to show off their look. This is the simplest motivation behind event selfies and one you do little to foster directly. This pretty much means that by doing nothing at all, you’re likely to get a few shout-outs on social media from event attendees.

You can do a few things to encourage more selfies, however, and also to leverage the power of them.

Once an attendee takes a selfie, they’re going to share it. This gives you a potential to reach their entire audience as well as anyone following the hashtags they use.

Make sure one of those is yours.

Event Selfies For Free Marketing: Create A Hashtag For Your Event

Before we get into how to encourage selfies, we want to give you our most valuable advice about attendee generated event photos. You absolutely should create a hashtag for your event. You should also make this hashtag well known before and during the event.

You can do this a number of ways, from including it on tickets and receipts, in your social media campaigns leading up to the event, and with signage at the event itself.

If you have the means, incentivize guests to post with your hashtag by holding a drawing after the event. Give away a simple prize that is attractive to your attendees. You can crowdsource this information through polls if you like. This not only helps you dial in your prize but it fosters guest interaction leading up to the event as well.

After the event, search the hashtag, interact with guests, ask to use their photos in your follow up campaigns and choose a winner. As you can see, this fosters a lot of interaction!

Event Selfies For Free Marketing: Create Photo Ops

When planning your event, consider what you can do to prompt guests to take selfies. Perhaps unusual artwork, displaying amusing or inspirational quotations, or even things like your tablescape can inspire guests.

If they take a photo of your ideas and not a selfie, that’s just as good for you.

To prompt people to take more selfies, think about creating a well-lit area with a stunning backdrop and letting guests know this is their selfie spot. Think back to your prom for some baseline inspiration here. If your guests are reminded to selfie and given a spot they’ll look amazing in front of, they’ll be more likely to memorialize their outfit and evening.

Event Selfies For Free Marketing: Rent A Photo Booth

Photo booths are another excellent way to inspire selfies. Although you’ll need to squeeze it into your budget, you’re nearly guaranteed to see a return on the investment through your marketing and engagement.

Photo booths let you take a backseat creatively and let your photography vendor and your guests take the lead.

Event Selfies For Free Marketing: Selfie Power For Weddings And Personal Events

Although we’ve spoken so far about the marketing power of selfies, they’re also great for creating easily accessible memories after private events. By using the hashtag trick and encouraging selfies at your wedding or family reunion, it’s easy to look back after the fact.

Imagine all of your guests being able to reminisce as easily as searching for your tag. It’s truly magical!

Event Selfies For Free Marketing: Have You Had An Event Selfie Go Viral?

How have event selfies helped you in the past? We’d love to know in the comments!

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Simplify Event Planning With These Top 3 Event Management Apps

Simplify Event Planning With These Top 3 Event Management Apps

Although we aren’t a full event management company ourselves, we work closely with event management professionals all the time. We understand it can be daunting to hit all the bases and keep everything on track when planning.

We’re talking about the top 3 event management apps today to help our colleagues stay organized because it helps you and all of your vendors as well!

The more you streamline your process, the more attention you can give to small details that make a big difference.

Top 3 Event Management Apps: What Is An Event Management App?

Event management software helps professionals organize events, stick to their timeline, and interact with donors and attendees. These apps including some marketing features and help schedule all of the things event planning entails.

They’re a great idea because they take so much pressure off you and your team. They truly prove that automation doesn’t have to be intimidating and isn’t the enemy. Instead, it frees up your time to show all the qualities you have that sets you apart from other planners.

Top 3 Event Management Apps: Whova

Whova is an award-winning app that stands out as one of the most comprehensive on the market. It will help you with management, registration, marketing and communicating with your attendees.

This software helps you create a digital world that your attendees interact with. You provide real-time information, polls to crowdsource information, and can even interact with speakers. All of your communication is organized in one place and it keeps you paperless.

Top 3 Event Management Apps: Monday

If you’re more concerned with keeping your team organized and on track than marketing, Monday is suited to these needs. This event management software is heavily geared toward project management. It excels at streamlining communication and creating a blueprint for what needs to happen when.

Additionally, it’s easy to look back and see the entire timeline of your event planning.

Top 3 Event Management Apps: Cvent

While Cvent is a bit of a budget buster and best suited for people already experienced with event planning apps, it’s functionality is excellent. It takes automation to the next level, truly tailored to helping event planners check essential steps like finding a venue and handling online registration right off their list.

Top 3 Event Management Apps: Free And Low-Cost Options

If you just can’t spring for any of the tools above, both Asana and Trello offer pretty good functionality from a team management and timeline management standpoint. Neither are specifically geared toward event planning, but both are easy to use.

If you just need a collaborative digital space to plan and set deadlines, these tools will help. You won’t believe how they free up your email inbox and save you time.

Depending on the size of your team and your needs, you can choose from either free or paid versions of each.

Top 3 Event Management Apps: Communicating With Vendors

If you use any of these tools in your event planning, offer access to your vendors! This is an amazing way to keep everyone apprised of the overall progress of the event. You can often set parameters for what each team member can see and change so you only give updates to the people who need them.

Top 3 Event Management Apps: Share Your Experience

Have you used any of these apps to organize your events? We would love to hear from you in the comments below. Make sure to share any apps we missed as well.

 

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Let’s Talk About Production Budgets: Demystifying The Money Conversation ​

Let’s Talk About Production Budgets

I think we can all agree about one thing to start with: talking money makes people uncomfortable. While some large corporations have unlimited budgets, we find that many event professionals aren’t sure how to talk turkey when it comes to production budgets. This conversation becomes even more difficult when it comes to weddings or private parties.

Unfortunately, budget discussions are one of the most vital communications you’ll have with your production team. Because we believe comfort breeds honesty, we want to demystify the situation and help you feel free to express yourself.

The bottom line is that we want to work with you. We want to provide you with awesome services at a price that fits your constraints. Furthermore, we’re realistic and know that there is only so much that you can stretch your budget to fit your dreams.

While we can’t always meet in the middle, that’s our goal. Don’t be afraid to negotiate and tell us what you need! To that end, let’s get into some detail.

Production Budgets: I’m On A Tight Budget

These words don’t poison our relationship. Instead, they’re extremely important! The sooner we know the parameters of your budget, the quicker we can get you a meaningful initial quote. If you’re looking for whatever you can squeeze out of your strained wallet, something in the middle of the price scale, or a sky is the limit premium experience, just tell your vendor!

Production Budgets: Initial Budgets And Negotiations

We’ve experienced a lot of clients who run for the hills as soon as they see an initial quote and that makes us sad for both us and you! We create our first quote with the information you give us and if we’ve missed the mark by a huge margin, just tell us.

There is usually some wiggle room in the quote. For instance, we can work with you to remove some equipment to bring the price down for you. There are also sometimes seasonal discounts available. First-time customer and non-profit discounts are also something we can explore.

The important thing is to communicate openly and directly. It’s unrealistic to assume everyone will be blissfully happy with the first quote. That’s just a starting point and opportunity to target our services to what you need.

Production Budgets: Being Clear And Direct Is Nice

Sometimes it doesn’t feel nice to bluntly ask for exactly what you want, but it saves everyone time! We won’t take offense and neither should any vendor worth their salt. For instance, telling your vendor that you need a ‘sound system’ is quite different than specifically saying you need 4 speakers and 2 subwoofers.

The better you can articulate what you want, the more accurate the quote will be. If you’re not sure, then ask the vendor about different options. Most vendors will be happy to provide different packages at different price points.

Production Budgets: Embrace Modular Quotes

A modular quote is a web page where you can select or deselect items to update the quoted price in real time. Professional vendors will be able to provide you with a high tech quote that gives YOU the ability to control the pricing and item selection in your quote.

Production Budgets: Be Realistic

Don’t be surprised if things are expensive! Bear in mind that vendors have to provide trucks, staff, insurance, maintain equipment and do many other things to support your event besides just showing up with a couple of speakers. Make sure to get several quotes from a few vendors so you can get an idea of the price and market.

Production Budgets: You Get What You Pay For

To expand on the point above, quality work will cost more money! Usually the cheapest quote is not going to be the best – or even satisfactory. We usually advise our clients to aim somewhere in the middle. The lowest priced quote will often be unreliable equipment, staff and other headaches that will make your event a pain to manage.

Good, high-quality companies will charge a little bit more but you’ll see the payoff in their professionalism, charm, and your event’s success. It’s usually worth it to invest a little bit more in a high-quality vendor! Maybe, by communicating with them, you can shave off some corners and still arrive at a price everyone feels good about.

Production Budgets: We’re On Your Side!

We hope this short article helps you feel more comfortable about discussing your budget and needs with your production vendor. You can apply these tips to most vendors you work with, regardless of their field.

Our goal is to provide you with the best services your budget allows.

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